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Essential Functions (including, but not limited to):

• Exercise due diligence with new payees.
• Process invoices/payables in the accounting software.
• Intra-/inter- departmental coordination, calendar/file/document/record management.
• Responsible for preparing reports, presentations, and other materials as needed.
• Facilitating communication between team members, other departments, and external stakeholders.
• Coordinate meetings, distribute agendas, take meeting minutes, and follow up on action items.
• Assist in coordinating departmental projects, tracking progress, and ensuring deadlines are met.
• Financial management activities include monitoring departmental expenses, tracking invoices, and processing purchase orders.
• Management of departmental resources such as supplies, equipment, software, etc.
• Help track inventory, initiate procurement requests, and coordinate maintenance and repairs as necessary.

KNOWLEDGE SKILLS AND ABILITIES

• Effective oral and written communication skills
• Strong attention to detail.
• Excellent time management in working with timelines and deadlines.
• The ability to perform a variety of tasks concurrently and in an accurate and timely manner.
• Considerable skill in problem-solving, conflict resolution, and managing confidential information/situations.
• Ability to manage and prioritize work tasks in a demanding and time-critical environment.
• Ability to work in a team environment.
• Required skills needed but not limited to the following:
• Excellent communication skills (listening, influence management, consensus development) paired with outstanding presentation skills.
• Excellent interpersonal skills with the ability to build successful and lasting relationships with team members, architects, owners, subcontractors, and municipalities.
• Strong analytical and logic skills with the ability to maintain a high degree of precision on detailed work.
• High energy and self-motivated with a sense of urgency to complete assigned tasks.
• Ability to manage multiple projects and priorities, consistently meeting or beating deadlines.

PHYSICAL DEMANDS

• The physical demands described are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job the employee is frequently required to sit, converse, and listen; dexterity and flexibility are required for physical tasks.
• The employee must be able to lift and/or carry over 15 pounds on a periodic basis and be able to push/pull over 15 pounds on a periodic basis.
• The employee must be able to stand and/or walk at least five hours per day.
• Reliable, predictable attendance at the scheduled site/office.
• Ability to work in a stressful environment.
• Ability to work collaboratively as part of a team.