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Position Overview

Primary Responsibilities
Registrar

• Maintain up to date and accurate physical and computerized auditable student and associated family records.
• Record, create reports, and maintain correspondence of student records, including but not limited to student cumulative folders, demographics, grades, report cards, diplomas, vaccination and/or immunization records, and transcripts.
• Assist with the enrollment, withdrawals, and transfer of students and process applicable records.
• Create and prepare report cards and transcripts for distribution to families.
• Update and manage schedules in the SIS (INTLnet).
• Review attendance records, update/correct as needed and communicate trends to pedagogical leadership as needed
• Collect and maintain state mandated immunization/medical records and report annually to the local County

Database Administrator

• Provide support for the Chief Information Officer by maintaining school databases.
• Maintain database integrity and security through regular monitoring, error correction and data clean-up.
• Responsible for all school forms creation, distribution and completion.
• Assist families with forms as necessary.
• Support the CIO for Student Information System (INTLnet).
• Manage Emergency notification system.
• Create reports, imports, and exports of data.
• Write and assemble documentation and training materials for the use of database systems.
• Work with CIO and other stakeholders to define standard practice and oversee flow of information between various constituent management systems.
• Support employees in all departments with database matters, including integration, updates, queries and related issues.
• Coordinate with other departments (Admissions, Advancement, Human Resource and MatFinance) to keep common data updated
• Communicate changes to data to departments/users who need the information
• Collect, analyze and provide data for dashboards
• Verify that data for current constituents (students, parents/guardians and employees) is complete, up-to-date and accurate. Review returned physical and electronic mail addresses, contact constituents for updates.

Position Qualifications/Skills

• Database, records management, and/or scheduling experience in education and/or non-profit environment preferred.
• Apple/macOS experience preferred.
• Very strong spreadsheet skills (Microsoft Excel or Google Sheets preferred).
• Strong proficiency with computer technologies including database, scheduling, and productivity applications.
• Knowledge or experience with Blackbaud Education Management products desired.
• Possesses strong oral and written communication skills.
• Demonstrates cultural competency and the ability to work well with diverse groups of people.
• Personable, positive, helpful personality; customer service mindset.
• Creative problem solver.
• Detail-oriented with excellent organizational and planning skills.
• Ability to manage and prioritize multiple responsibilities simultaneously.
• Ability to manage competing demands, and adapt to frequent or unexpected changes.
• Demonstrated ability to use good judgment and maintain confidentiality.

• Medical (Sutter and Kaiser) [some plans paid at 100% by school]
• Guardian: Dental PPO, VSP
• Short-Term and Long-Term Disability
• Basic Term Life and AD&D to $50,000
• Personal Time Off (Staff) – accrue 6 weeks and 2-days per year
• Paid sick leave – hours equivalent to ten (10) calendar days per year
• Paid Holidays - six holidays and 10-days at the end of December
• 403(b) – eligible to enroll and participate immediately
  • 403(b) – Employer match begins after 2 years and 1,000 hours of service per year:
  • 5% years 3 through 10 AND 7% after 10 years