Data Protection Administrator London, England
Job description
Description
About ICF International
ICF International, Inc. (ICF or the Company) is a global consultancy that supports private and public sector clients across a broad range of government and commercial business lines. Many of the Company’s business units are engaged in activities that include, for example, communications, marketing, research initiatives, behavioural analytics and insights, real-time and predictive analytics. Our Company is founded on a culture of building close working relationships with our clients and among our teams. While we continue to grow and scope, we have gone to great lengths to maintain a culture of collaboration, inclusivity, and mutual respect. This is something of which we are proud.
The services that we provide to our public sector and commercial customers sometimes involve the collection and processing of personal data, and we take our responsibility to protect such data very seriously.
Position Summary
The Data Protection Administrator (DP Administrator) will be an important addition to the Data Protection Team (DPT). Reporting directly to ICF’s Data Protection Officer the DP Administrator will perform administrative duties to support the DPT.
The primary and key activity for the successful candidate will be the management of the Data Protection platform ‘One Trust’. Several other administrative duties, such as maintaining ICF’s Records of Processing and ICO Notifications will ensure the role remains varied and interesting.
No previous Data Protection experience is necessary as full training and development will be provided by the more senior members of the team. However, some systems administrative experience would be beneficial but again not essential.
ICF is looking for a smart, enthusiastic individual who is quick to learn and is interested in pursuing a career in Data Protection compliance.
Responsibilities
Work as part of a team under supervision to:
Maintain and manage the ‘One Trust’ system, which will include:
Following up on outstanding tasks
Maintain and manage inventories
Manage business reporting
Ensure timely updates within the platform reflect changes in ICF organisational structure
Be the first point of contact for communications to the DPT by managing the team’s mailbox.
Ensure ICO Regulatory Notifications are kept accurate and up to date.
Liaise with ICF Business contacts to ensure the business Records of Processing are maintained and updated according to the ICF’s Policies and Procedures.
Triage workflow via the ‘One Trust’ system working closely with senior members of the DPT.
Aid and support the senior members of the team in relation to various internal and external key events and meetings, for example, preparation of Board Presentations, event registration, and travel.
Maintain and update the DPT’s Intranet presence along with other communications channels, such as Viva Engage
Ensure data protection training and guidance materials are published and maintained
Provide general administrative support in relation to the DPT’s annual activity planner
Identify and initiate annual supplier assessment reviews
Provide administrative support to ensure ICF is able to comply when data subjects exercise their right of access etc. in line with internal policies and procedures
Aid in the Data Privacy Impact Assessment process to ensure timely completion of annual reviews
Qualifications
Relevant A-levels and/or further education qualification
Proficient in Microsoft Word/Excel/PowerPoint
Spreadsheet and database management experience
Excellent communication skills, including demonstrated phone and email enquiry handling
Strong attention to detail and quality assurance of management databases and reports
Proven high degree of determination to meet the needs of the DPT’s internal clients
Working at ICF means applying a passion for meaningful work with intellectual rigour to help solve the leading issues of our day. Smart, compassionate, innovative, and committed, ICF employees tackle challenges to benefit people, businesses, and governments around the globe. The DPT plays a key role within ICF supporting the operational business areas as well as the internal functions such as HR and marketing. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
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About us:
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.
Learn more about what we do and our commitment to inclusion.
The benefits of joining ICF:
Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you’ll have access to a vast array of benefits to help you live your life well.
We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role.
To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support.
We enjoy celebrating success, which is why we have a competitive recognition program called ‘You Matter’, which awards points as a ‘thank you’ for your work achievements. These can be spent on a large variety of high-quality items, as well as online or high-street vouchers, all with zero tax payable by the employee.
ICF also offers a range of competitive benefits, which include:
- Single Private Medical Insurance cover with no restrictions on existing conditions.
- Dental insurance and an online GP service.
- 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
- Pension scheme with 5% of salary employer contribution
- Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
- Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.
