Data Entry Specialist London, England
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About the job
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Location
About the job
Job summary
In the Department of Health and Social Care (DHSC), we are proud of our purpose – to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge and we are agile. If this sounds like an environment you’d like to work in, we’d love to hear from you. The Department of Health and Social Care (DHSC) supports ministers in leading the nation’s health and social care to help people live more independent, healthier lives for longer.
The Office for Health Improvement and Disparities (OHID) officially launched on 1 October 2021 with the aim of tackling health inequalities across the country. As part of DHSC, OHID brings together expert advice, analysis and evidence with policy development and implementation working with the whole of government, the NHS, local government, industry and wider partners to shape and drive health improvement and equalities priorities for government.
The Abortion Notification System (ANS) team sits within the Public Health Analysis Directorate in the Office of Health Improvement and Disparities (OHID), which plays a vital role in supporting OHID and DHSC’s key objectives of improving health and reducing disparities.
The ANS Team is recruiting for an Administrative Officer Data Entry Specialist to support the team’s high-profile work programme. Abortion is a high profile and sensitive area that receives a lot of media attention. The ANS Team manages the processing of abortion notifications (HSA4 forms) to monitor the Abortion Act, by entering and processing data from both paper and digital HSA4 forms. Data from the forms is also used to inform our National Statistics and support policy decision making, and therefore the accuracy of the underlying data is very important.
Job description
As a Data Entry Specialist, you will be part of the team working to process and enter HSA4 forms, in order to monitor the Abortion Act and inform our National Statistics. You will be provided with training for our data processing systems (including security training), including our digital systems and the use of equipment such as the guillotine, scanner and shredder.
You will report to an Executive Officer Data Entry Administrator and work alongside two experienced Data Entry Specialists; you will be part of a friendly and supportive wider team, which also includes analysts who produce our National Statistics publications.
The role requires some in-office working, in order to process paper forms; the team are based at 10 South Colonnade in London and the post holder will need to travel to this location. Some elements of the role can be undertaken remotely.
Person specification
The post holder is likely to be involved in all stages of processing HSA4 forms, including but not limited to:
- Sorting parcels containing paper HSA4 forms and visually checking forms for errors
- Using a guillotine to cut the HSA4 forms to size, ready for scanning into our Abortion Notification System
- Scanning HSA4 forms and entering data from the forms
- Checking missing details on HSA4 forms, and if data is missing, returning forms to clinics for completion
- Performing data quality checks for paper and webforms on a regular basis, and correcting forms with errors
- Shredding HSA4 forms once they have been processed
- Monitoring and responding to calls and emails in shared inboxes
- Working with the team to ensure that tasks are organized efficiently and that the database processes are running effectively.
Key Skills and Experience:
- It is likely you will have had some prior experience of administrative roles and/or processing and entering data.
- Excellent attention to detail and organisational skills
- Good teamwork and communication skills
- Ability to work at pace.
- Experience of using Microsoft Office and learning to use different IT systems
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Delivering at Pace
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
Sift date: expected W/C 17/04/2023
Interview date: expected W/C 08/05/2023
Interview location: By Video
The available interview slots will be released with the sift scores.
Applications will be sifted on Statement of Suitability.
Please use your statement of suitability to (in no more than 500 words) outline how you meet the key skills and experience required for the role as set out in the job advert.
At interview candidates will be assessed on Behaviours and Strengths.
To find out more about working in the department please visit our page on the Civil Service Careers Website here and to find out more information on how to apply visit the Civil Service Careers Website here
Please be aware that some travel may be required across the DHSC estate.
Please note that applicants will require BPSS clearance.
Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to DHSC from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
New entrants are expected to join on the minimum of the pay band.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Terms and Conditions
Candidates should note that DHSC’s Terms and Conditions of employment changed from 1 October 2013. It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful.
New Entrants to the Civil Service
New entrants appointed in grades AA to G6 will receive DHSC’s modernised terms and conditions:
- Annual Leave: 25 days on entry rising by one day for each completed year of service to a maximum of 30 days and pro-rata for part-time staff
- Privilege Leave: 1 day - for the King’s birthday
- Hours of Work: 37 hours (net) per week for full time staff in all geographical locations, including London and pro rata for part-time staff
- Occupational Sick Pay (OSP): one month full pay/one month half pay on entry, rising by one month for each completed year of service to a maximum of five months’ full pay and five months’ half pay
- Mobility: Mobility clause in contracts allow staff to be mobile across the Civil Service
- Probation: 6 month probation period
Existing Civil Service staff transferring from another Government department, on either level transfer or promotion
All staff moving to DHSC will transfer onto DHSC’s modernised terms and conditions (as outlined above).
Existing DHSC staff, appointed on either level transfer or promotion
If DHSC’s modernised terms and conditions are already held, the employee will retain those terms and conditions. If DHSC’s pre-modernised terms and conditions are held, the employee will transfer onto DHSC’s modernised terms and conditions (as outlined above).
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team :
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: https://civilservicecommission.independent.gov.uk/contact-us/
