data entry

data entry Manchester, CT

Action Air Systems
Full Time Manchester, CT 10.56 - 12.04 USD Today
Job description

RECEPTION/DATA ENTRY POSITION OVERVIEW

The Receptionist/Data Entry position is responsible for front of house operations, answering phone calls, helping vendors and employees with purchase orders, etc. The Receptionist/Data Entry position will be the first point of contact for all phone calls and in-person visitors.


BASELINE DUTIES, RESPONSIBILITIES & EXPECTATIONS

  • First point of customer and vendor interface when visitors arrive at office.
  • First point of contact for all external vendors.
  • Answer all incoming phone calls, direct caller to their point of contact or take message and relay to point of contact.
  • Order office, kitchen, and other supplies from our various vendors.
  • Manage advertising and marketing orders as requested by Management team.
  • General office and document upkeep.
  • Produce job packets as new jobs are won.
  • Receive mail and packages when arrive at the office and ensure delivery to appropriate personnel.
  • Work with Safety Manager to create binders for jobsites.
  • Assist with data entry for various office and field projects as needed.
  • Assist warehouse team with fleet management, building maintenance, upkeep of kitchen and vending machines, etc.
  • Create and provide purchase orders, through Procore systems, as needed to field, office and external vendors.
  • Copy and produce blueprints for office, project manager and project coordinator teams.
  • Coordinate repair services for printers and plotters.
  • Ad-hoc duties to be assigned as needed from President and Management team.


TECHNICAL KNOWLEDGE, SKILLS, ABILITIES

  • Ability to read and interpret documents such as invoices, PO requests, emails, etc.
  • Ability to provide top notice customer service over the phone and in person.
  • Ability to organize work and meet deadlines.
  • Strong verbal and written communication skills.
  • Ability to reroute correspondence via email, phone systems and word of mouth.
  • A good working and team attitude.
  • The ability to be flexible with tasks.
  • Good organizational skills, able to maintain multiple deadlines and requests at one time.
  • Knowledge of Windows operating systems is a must.
  • Knowledge of Procore Construction Management is a plus, is not a requirement.
  • Knowledge of Sage Intact is a plus, is not a requirement.
  • HVAC, Construction or Mechanical Contract office experience is a plus, is not a requirement.


COMPETENCY STATEMENTS

  • Accountability - Ability to accept responsibility and account for his/her actions.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race ethnicity, religion, or job type.
  • Friendly and Customer Service Oriented- Ability to exhibit a cheerful demeanor toward others.
  • Loyal - The trait of feeling a duty to the employer.
  • Reliability - The trait of being dependable and trustworthy.
  • Responsible - Ability to be held accountable or answerable for one’s conduct.
  • Safety Awareness - Ability to identify conditions that may affect office employees’ safety.
  • Organizational Skills – Be able to manage your workload as well as the ongoing activity within the office.


PHYSICAL DEMANDS

Ability to lift and/or carry minor weight (10-15 pounds), sit, stand, walk, climb stairs, climb ladders, reach, repetitive hand motions, write, type, utilize a computer mouse, hear, and speak.


This position will be a part-time, in-person position working between 20 and 24 hours per week.

Our main office is located at 131 Adams Street in Manchester, CT.

data entry
Action Air Systems

www.actionairsystems.com
Manchester, CT
Unknown / Non-Applicable
51 to 200 Employees
Company - Public
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