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6 month fixed term contract

THE ROLE

The Data & Admin Assistant plays a key role within the Finance department. As a Data & Admin Assistant, you will sit within the AP team.

THE TEAM

ASOS is an online retailer for fashion-loving 20-somethings. Through market-leading web and app experiences and a selection of more than 850 brands, as well as its own-brand clothing and accessories, ASOS serves 24.5 million customers in 200 markets and in ten languages.

Our purpose, mission, and values

We are led by our purpose, driven by our mission, and guided by our values.

Our purpose is to give you the confidence to be whoever you want to be, and our mission is to become the world's number one destination for fashion-loving 20-somethings.

Our values are authentic, brave, creative, and disciplined.

The Finance Vision

Here at ASOS, working in Finance means working collaboratively with the business to deliver our mission. Simply put, the role of ASOS Finance is to build and protect business value. As a team, we enable ASOS to be its best self by:

• Driving long-term growth, profitability, and free cash flow
• Implementing brilliant processes and controls, levering lean, automation, and data science
• Ensuring ASOS delivers its shorter-term goals
• Building a leading team and defining new ways of doing finance

We love people who are passionate about our purpose, who care about our mission as much as we do, and people who live our values, and enable us to deliver upon the Finance vision. If this sounds like you, we’d like to hear from you and your experience for the role of Data & Admin Assistant

You will be…

Playing a key part in the wider Group Finance capability, a critical capability within ASOS Finance that fulfils statutory requirements and ensures a rigorous controls environment is operated to deliver ASOS financial outcomes.

You will support this ambition by:

• Manage documents in the “Staging field” in Dynamics 365. Investigate data irregularities, (dates, currency, PO Numbers, duplications) and resolve them.
• Assist AP Assistants with queries which can include missing invoices and invoices processed to the wrong account.
• Identify data integrity issues in other systems
• Manage invoices being processed to Dynamics 365
• Manage third party invoice scanning solution and identify issues and escalating where necessary
• Delete invoices identified and requested by the AP Teams
• Work with suppliers to improve invoice compliance
• Set up new suppliers in Oracle, Dynamics 365 and Extranet ensuring all paperwork has been authorised in line with ASOS policies
• Amend supplier details
• Close supplier accounts no longer required by ASOS again ensuring company procedure is followed
• Reporting any Staging issues to Data Manager of with the FinSys Team
• Supporting on any additional requests

We’d love to meet, someone with…

• General Technical Expertise
  • Accurate and logical approach to work
  • Great Time Management Skills
  • Intermediate Excel skills
• Financial & Commercial Acumen
  • Robust written and oral communication skills
  • The ability to collaborate and work in a fast-paced environment, adapting to rapid change

• Employee discount (hello ASOS discount!)
• ASOS Develops (personal development opportunities across the business)
• Employee sample sales
• Access to a huge range of LinkedIn learning materials
• 25 days paid annual leave + an extra celebration day
• Discretionary performance related bonus scheme
• Private medical care scheme
• Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits

Our Commitments

We want our people to be whoever they want to be. That’s why we’re committed to creating a truly inclusive culture at ASOS, but how’re we doing it?

We’re proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter. We’ve also recently been placed 8th in the Inclusive Top 50 Companies Employer List too.

We have several employee networks that operate as safe spaces, to help support and celebrate our people, find out more here.

How can we support you to be your best self? Our Talent team will be happy to provide support e.g. if you need additional time to prepare for an assessment or you have requirements for any part of the interview/hiring process - just let us know by email or phone, whatever works best for you. It’s also our policy to interview all candidates with a disability who meet the minimum requirements for roles they have applied to.

If you have any questions about the policies we have in place to support our employees (e.g. our parental leave approach), just let our Talent team know.