Corporate and Delivery - HO Estates -Estates Manager Newcastle upon Tyne, England
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Location
About the job
Job summary
A key purpose for the Home Estates Intelligent Client Function (ICF) is to ensure that operational colleagues have an estate and facilities which are modern, fit for purpose, environmentally sustainable and which allows staff to maximise their operational efficiency. To this end, the Estates ICF will work closely with Business leads across the Region and with our delivery partners in MOJ Estates and Government Property Agency (GPA), to consider how to improve and optimise the use of buildings and facilities and provide solutions for any new requirements.
This is an exciting area of work that can rapidly change in the global environment we work in – this makes the Home Office one of the most exciting and stimulating government departments in which to work.
Job description
The Estates Manager will work closely with MOJ, GPA and the key business leads in their region, ensuring each site operates to its optimum capacity by building strong working relationships and being responsible for the delivery of projects in your region. You will be the key point of contact with Collaborators in the North, assuring FM service delivery, capturing and influencing estates requirements while also feeding local constraints and priorities into the HO estates strategy.
Important information:
This vacancy is full time only due to the nature of the role.
Northern Ireland is part of the UK. As stated in the Belfast Agreement, also known as the Good Friday Agreement, the Government of the United Kingdom of Great Britain and Northern Ireland and the Government of Ireland recognise the birth right of all the people of Northern Ireland to identify themselves and be accepted as Irish or British, or both, as they may so choose, and accordingly confirm that their right to hold both British and Irish citizenship is accepted by both Governments and would not be affected by any future change in the status of Northern Ireland.
Hybrid working is an option:
Hybrid working enables employees to work partly in their workplace(s) and partly at home. A hybrid working pattern may be available, where business needs allow. Applicants can discuss what this means with the vacancy holder if they have specific questions.
Person specification
The key responsibilities for this role are:
- Ensuring effective occupier behaviour by fostering wider strategic initiatives, e.g. new ways of working, reflecting space per person as hybrid working is rolled out, helping teams to optimise the desk to FTE ratio.
- Have strong interpersonal skills, a consistent track record of managing diverse contending priorities and are resilient when working in a changing and fast paced environment.
- Creating and maintaining an accurate record of occupancy data for each HO site in your region including FTE, upcoming recruitment and desk data.
- Identifying vacant and poorly used space. Reallocating space as the need arises.
- Act as a gatekeeper for all new estate's requests in your region, demand challenging and sense checking all requests before they are approved for delivery.
- Build strong working collaborations within your region, developing an understanding of their business needs and longer-term workforce plans.
- Develop long term plans for sites within your region, working with senior managers to ensure plans meet their needs and gain their agreement.
- Advising HO colleagues on the correct process to enable their full business requirements to be gathered via the Estates Service Request process.
- Working with the business to gather estates requirements for new projects and then supporting the business through the project life cycle.
- Facilitate building user groups with partners at each building across your region.
- Support the Estates ICF senior management in development and delivery of the Home Office estates strategy.
- Work with MoJ FM and the business to find opportunities to invest in buildings as part of planned maintenance programme.
- Representing the ICF by attendance at business meetings as the need arises.
Essential criteria
Excellent written & oral communication skills.
- Strong analytical skills to interpret complex data.
- Excellent customer leadership skills with the ability to influence and persuade senior managers, working collaboratively with key customers to develop estates solutions and successful relationships.
- Negotiation and Influencing skills.
- Proven track record to work towards tight deadlines in a multi-stakeholder and high-pressured environment.
Desirable criteria
- Experience of managing an estate's portfolio at a regional level.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Working Together
- Delivering at Pace
- Communicating and Influencing
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
As part of the application process, you will be asked to complete:
- A CV detailing job history/qualifications/skills
- A statement of suitability (maximum 750 words)
Further details around what this will entail are listed on the application form.
Please note your statement of suitability should be aligned to demonstrate your skills and experience for the role and how you meet the Essential criteria as detailed in the job advertisement.
The sift will be conducted on the statement of suitability.
The CV will not be scored.
If you are successful at sift stage, you will be invited to an interview which will be conducted using behaviour based questions.
You will also be required to prepare a short presentation (no slides or handouts required) to present at interview, further details around what the presentation will entail will be provided before the interview.
Interviews will be face to face. Further details will be provided ahead of interview.
Sift and Interview dates
Sift is expected to take place from 07th July 2023.
Interviews are expected to take place week comencing 24th July 2023.
We will try to meet the dates set out in the advert, however on occasions these dates may change.
PLEASE NOTE: Due to time constraints we may not be able to offer alternative interview date(s). It is therefore expected that candidates who are successful at sift stage will make themselves available during the above time frame given.
Further information
For meaningful checks to be carried out, individuals need to have lived in the UK for a sufficient period of time to enable appropriate checks to be carried out and produce a result which provides the required level of assurance. You should normally have been resident in the United Kingdom for the last 3 years if the role requires CTC clearance, 5 years for SC clearance and 10 years for DV. A lack of UK residency in itself is not necessarily a bar to a security clearance and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
A location-based reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.
Every day, Home Office civil servants do brilliant work to develop and deliver policies and services that affect the lives of people across the country and beyond. To do this effectively and fairly, the Home Office is committed to representing modern Britain in all its diversity, and creating a welcoming, inclusive workplace where all our people are able to bring their whole selves to work and perform at their best.
We are flexible, skilled, professional and diverse. We work to recruit and retain disabled staff and area Disability Confident Leader. We are proud to be one of the most ethnically diverse departments in the civil service. We are a Social Mobility Foundation top 75 employer.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.
For further information please see the attached notes for candidates which must be read before making an application.
Existing Civil Servants should note that some of the Home Office terms and conditions of employment have changed. It is the candidate’s responsibility to ensure they are aware of the Terms and Conditions they will adopt should they be successful in application and should refer to the notes for candidates for further details.
Transfer Terms: Voluntary.
If you are invited to an interview you will be required to bring a range of documentation for the purposes of establishing identity and to aid any pre-employment checks.
Please see the attached list of Home Office acceptable ID documents.
Any move to the Home Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs
- Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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Contact point for applicants
Job contact :
Recruitment team
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