construction Oxford, England
Job description
Job Advert
Job Title: Construction Administrator
Business Area: Lucy Developments
Location: Oxford, United Kingdom
Job Purpose
This role would be to provide administrative support to the Lucy Developments Team, predominantly around purchasing, supplier and contractor engagement, and utility management.
The role would work closely with many different departments across the business, ensuring robust supplier onboarding and accurate and on time payment, to supporting compliance and engaging directly with contractors and suppliers.
Job Context
The role will report to the Lucy Developments Business Coordinator, supporting them to ensure the smooth running of the developments business. They will work closely with all other team members across different departments, to ensure we meet deadlines and targets.
The role will also provide administrative support to the Operations Manager, Project Managers, Quantity Surveyor and Directors.
The role will ensure service excellence and compliance is at the forefront of the processes across the business.
Job Dimensions
Lucy Group Ltd is a private company with interests in property and manufacturing. The property division has been in existence for over 50 years and is one of the largest private landlords in Oxford, providing homes for over 700 tenants in over 300 properties. The business owns, lets and manages its own housing stock.
Lucy Developments Ltd was formed in 2008. The core objective of the business is to acquire sites with or without planning permission in and around Oxford and generate profit from the completed sales of residential units. We carefully select our sites to ensure they are in prime Oxfordshire locations and provide a high quality product and excellent level of service to our customers.
This role will predominantly be based at our head office in Oxford but will also require some visits to site from time to time.
The role reports to the Operations Manager.
Key Accountabilities
- New supplier onboarding process
- Supporting contractor tender process, ensuring correct health and safety paperwork has been received
- Facilitating initial engagement with consultants
- Supporting and ensuring compliance of all procedures amongst the team, feeding back on any bottle necks
- Managing version control on health and safety documents and questionnaires
- Completion of credit application forms for suppliers
- Raising, amending, and completing Purchase Orders for projects and departmental spend
- Support QS, Project Manager on the set up and monitoring of contractor and sub-contractor Purchase Orders
- Running reports on goods received not yet invoiced
- Ensuring prompt payment of suppliers and contractors through effective communication
- Running cost reports for the project CVR
- Ordering of PPE/Workwear for team when requested
- Completing team PPE review annually
- Ordering site equipment/sundries (ie welfare items like toilet roll, hand soap, fuel)
- Utilities – organising meter reads and accounts on completed new homes
- Monthly reconciliation of credit cards
- Database/System management of supplier and project records. I.e. set up site and plots
- Data input and reporting on sustainability progress and goals
- Cover for Customer Service mailbox
Qualifications, Experience & Skills
Minimum Qualifications, Knowledge and Experience
Essential
- Experience in a busy office environment
- Experience in a customer focused environment
- Experience of working with finance packages and raising purchase orders
Desirable
- Experience in property management and/or construction
- Knowledge of construction projects and contract management
- Experience of marketing and using a content management system
Behavioural Competencies
- Must have a positive and confident approach to tasks
- Must be a proactive communicator with excellent interpersonal and customer service skills
- Be confident and strong willed and don’t accept second best
- Excellent attention to detail
- Must be resilient and confident when dealing with contractors and suppliers
- An ability to think logically and practically
- Good analytical and problem-solving skills
- Team player
