Company Secretarial Assistant - Paralegal-Legal Affairs London, England
Job description
You Lead the Way. We’ve Got Your Back.
With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let's lead the way together. #LI-Hybrid
Company Secretarial Assistant, Paralegal- Legal Affairs
This is a real opportunity to help transform the approach for the company secretarial and legal entity governance support function in this region for American Express during a time of exceptional change. In addition to helping define the strategy for company secretarial support for American Express in this region, this role will require a ‘hands on’ approach.
Forming part of the in-house legal department of American Express (known as the General Counsel’s Organization) in the Europe, Middle East and Africa (EMEA) region, this role will help to provide company secretarial and governance support for American Express subsidiaries in UK.
The role will report to the UK Company Secretary in the American Express General Counsel’s Organization.
How will you make an impact in this role?
- Assist the UK secretariat for main American Express operating companies in the UK
- Planning board meetings, coordinating and preparing board materials
- Provide comprehensive company secretarial support to a number of boards and board committees, preparation of agendas, creation and collation of board packs, taking minutes following up on action points and providing governance advice.
- Maintain board and board committee calendars, seeking and monitoring director availability for additional meetings as necessary.
- Drafting board and shareholder resolutions as required
- Drafting documentation necessary to support corporate administration, including appointments and resignations, powers of attorney, delegations of authority, confirmation statements, updates to constitutional documents and issuance of share capital and declaration and payment of dividends, etc
- Research on correct company secretarial and governance procedures required by law, constitutional documents and American Express internal policy and processes
- Effecting relevant corporate filings and updates as required for UK and European subsidiaries, branches of foreign companies established in the UK and working with internal stakeholders and outside counsel for filings relevant to local subsidiaries and branches in other countries in the EMEA region
- Maintain statutory records and registers and submit statutory returns
- Maintain policy templates, guidance and the annual calendar for policy reviews.
- Manage and monitor the use of board management software across the UK entities
- Assist with other administrative tasks related to activities of the secretariat including execution of documents, liaising with stakeholders to have documents legalised, managing company books and filings.
- Assist with company secretarial KYC requests from other areas of the business.
Minimum Qualifications:
- Educated to degree level or equivalent experience
- Experience in a company secretarial department or other senior administrative role
- An understanding of the requirements of the Companies Act
- Adopts a methodical approach with excellent attention to detail
- Proactively seeks out opportunities to improve processes and ensure the effective functioning of the secretariat
- An excellent team player who is able to work independently when required
- A flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with appropriately, effectively and with professionalism
- Able to multitask and work to tight deadlines
- An effective communicator with excellent interpersonal skills
- Excellent record keeping skills with the ability to minute in great detail
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
- Competitive base salaries
- Bonus incentives
- Support for financial-well-being and retirement
- Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
- Flexible work arrangements and schedules with hybrid and virtual options with Amex Flex
- Generous paid parental leave policies (depending on your location)
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.
