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Job description

WORKING TITLE:

LIEUTENANT / 911 SUPERVISOR

CLASSIFICATION:

Exempt

DEPARTMENT: SHERIFF’S DEPARTMENT

DIVISION:

PAY RANGE: $56,024 – $64,058

FLSA CATEGORY: BOLI EXEMPT

PHYSICAL REQUIREMENTS:

WORKERS COMP CODE: 8810

PPE: PER WORK LOCATION

REVISION DATE: JUNE 2023

JOB DESCRIPTION

GENERAL STATEMENT OF DUTIES:

This classification shares responsibility for coordination and supervision of Telecommunications division with the Captain.

As a working Lieutenant, this employee will often be the first contact for citizens who need immediate assistance from police, fire, or emergency medical agencies. Work involves responsibility for receiving calls for assistance, prioritizing those calls, and dispatching using the appropriate procedures. The work also requires ongoing communications support for field units of the public safety agencies.

Works with the Division Captain in the selection and training of all Telecommunication employees; participates in the employee evaluation process; performs a multitude of tasks including but not limited to: direct corrective feedback to Telecommunication employees, process concealed handgun license applications, a variety of LEDS inquiries and entries, and ensures compliance with appropriate policy, procedures and laws.

May work with Division Captain processing Civils, record requests, representing the agency at governmental as well as public functions or meetings, and creating a schedule for Telecommunicators.

These tasks are illustrative only and may include other related duties.

Examples of Telecommunications Work
1. Operation of a complex multi-function telephone and radio console requiring visual and
auditory acuity.
2. Operation of a sophisticated computerized network including data entry information, retrieval and monitoring status changes as reflected by the computer system.
3. Correlation of multiple sources of information and organization of that information for clear and concise communication.
4. Maintenance of multiple concurrent tasks or events without confusion.
5. Acquiring necessary emergency call information from citizens who are emotional, frightened,
angry, ill etc. without becoming emotionally involved or agitated with the caller.
6. Frequent opportunities to demonstrate interpersonal skills associated with teamwork, active
listening, public relations, and flexibility.
7. Frequent opportunities to demonstrate cognitive skills including analysis, comparison, priority setting, and re-evaluation based on new information.

SUPERVISION RECEIVED:

Work is performed under the general supervision of the Captain (911 Director).

SUPERVISION EXERCISED:

Direct supervision of dispatchers and office support staff.

DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES:

• Speak in a well-modulated voice including the ability to speak English correctly and distinctly to communicate in-person and via electronic devices.
• Skillfully operate computers and other technical equipment.
• Respond rapidly and effectively to emergency situations and to maintain emotional composure, organization of work and accurate productivity during periods of stress and high activity.
• Comprehend and follow the detailed procedures and instructions of the agency.
• Substantial ability to perform and prioritize multiple simultaneous tasks.
• Make decisions and effectively apply agency policy, procedures, and state and federal legal requirements.
• Develop and maintain tactful and effective working relationships with the public, agency staff and other public safety employees.
• Maintain legible and organized handwritten records when necessary. Maintain organized and concise computer records.
• Ability to make sound decisions under extremely demanding conditions; accurately identify priorities and successfully complete complex tasks with frequent interruptions.
• Ability to learn new tasks and adapt quickly to changes in work requirements.
• Ability to work both independently and as a member of a team.
• Ability to maintain accurate and constant record of current status and activity for field units.
• Monitor various alarms and closed-circuit video monitor and react promptly and accurately based on information received or viewed.
• Troubleshoot and accurately maintain telephone, radio and computer systems and data as directed.
• Ability to learn geographic area within probationary period and use knowledge effectively in decision-making and resource management.
• The ability to maintain reliable work attendance record, including reporting to work on time.
• Understand and adhere to the chain-of-command.
• Ability to testify in court when required.
• At the direction of the Captain, may receive and process civil papers for service; such as: summons, complaints, subpoenas, notices, citations, orders, petitions, forcible entry and detainers (FED), writ of executions, sheriff sales, etc. Process civil papers from courts, attorneys and the general public that may result in law suits.
• May coordinate activities between the Office and other agencies, etc. Represent the Office at staff and other meetings.
• Work with Division Captain and participate in the selection and training of all employees; prepares evaluations of Telecommunication employees with the Captain; works with the Captain to manage the day-to-day workload among employees; monitors for outcomes and makes adjustments or reassigns tasks to assure timely response to emergency calls with 24-hour staffing.
• Ensure compliance to appropriate policy, procedures and laws. May be required to provide technical advice to staff.
• May work with the Division Captain to investigate dispatch related complaints and take necessary action to ensure correction or resolution of complaint, and effectively recommend appropriate disciplinary actions when necessary.
• May perform quality assurance reviews (QAR) on all Telecommunications staff; at the Captain’s direction may investigate any errors or policy violations and take necessary action to ensure correction or resolution of the error, and effectively recommend appropriate disciplinary actions when necessary.
• May be required to discipline up to a verbal reprimand.

JOB SPECIFICATIONS

KNOWLEDGE OF:

• Telecommunications industry standards.
• DPSST requirements.
• Computer aided dispatch (CAD) programs.
• VESTA 911 phone system.
• Applicable laws and rules governing 911.
• Chain-of-command.
• Scheduling.
• Law enforcement data system (LEDS)
• Record Keeping.

SKILL IN:

• Enunciation and speak effectively
• Provide rapid response and multi-task (serial rapid task) while maintaining a calm and professional composure during emergency situations.
• Type rapidly and accurately; use, repair, and maintain modern office equipment and machinery; use of VESTA 911 telephone system and business Mitel phone system, computer, and radio systems.
• Use a computer aided dispatch (CAD) program, ability and skill in maintaining a friendly, courteous and professional demeanor with the public, staff, and coworkers within a team environment.

ABILITY TO:

• Communicate effectively in both oral and written forms; maintain records, and logs; adjust to priority changes, remain calm and use good judgment during confrontational or high pressure situations, make decisions independently in accordance with established policy and procedure, use initiative and judgment in completing tasks and responsibilities; supervise and lead a support staff; courteously meet and deal effectively with other employees, other agency representatives, attorneys, courts and law enforcement agencies, emergency service agencies, vendors and the public.
• Classify, file and retrieve documents and correspondence; deal effectively with interruptions and multiple demands; develop and maintain effective working relationships with other employees, criminal justice agencies and the general public; read, interpret and apply policies, rules and directives; deal effectively, calmly, tactfully with potentially hostile and/or sensitive family situations. Plan, assign and coordinate the work of others, follow up on work assignments and verify accuracy and completeness.
• Operate standard office equipment, including radio, business phone and VESTA 911 phone system, audio visual equipment and utilization of various computer applications to dispatch appropriate personnel and agencies as necessary based on factors of safety, urgency, type of incident, required response. May relay messages between agencies and/or units as needed and maintains the highest responder and public safety standard.

SHIFT(s): Full-time 40 hours per week, 12-month probationary period

The Wallowa County 9-1-1 Communications Center operates 24 hours a day, 365 days a year including holidays and weekends.

Telecommunicators work 4 days a week, 10 hours a day. Our Shifts include days, swings and nights. Schedules may rotate every three months according to a seniority shift bidding process and operational needs.

During the training period a trainee can expect to work all shifts (days, swings, and nights) while learning the duties and responsibilities of the position.

MINIMUM EXPERIENCE AND TRAINING:

Seven years of dispatch experience and/or an Intermediate Telecommunications Certification. Five years of progressively responsible work-related experience which includes training, civil activities and supervisory experience OR a satisfactory equivalent combination of experience and training. At the time of hire, must possess an Intermediate Telecommunications certification and Emergency Medical Dispatch certification. Must possess a Field Training and Evaluation Program (FTEP or CTEP) certification or an equivalent certification. Must possess DPSST Advanced Telecommunications Certification within two years, must attend Basic Supervision within five years, and Middle Management within seven years. Must possess a Law Enforcement Data System (LEDS) inquiry/entry certification. Must possess valid First Aid/CPR certification within six months.

OTHER REQUIREMENTS:

Working knowledge of the Criminal Justice Information Services (CJIS) Security requirements. Working knowledge of CAD systems. Knowledge of Oregon Revised Statutes (ORS) pertaining to all areas of 911, Concealed Handgun Licenses, and criminal laws. Knowledge of Oregon Administrative Rules (OARS) pertaining to record retention and any other applicable area.

Ability to secure and maintain a driver’s license valid in the State of Oregon, or an acceptable alternative means of transportation. May be required to drive a County vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid driver’s license and liability insurance minimums as outlined in ORS 806.070

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.

The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.

________________________________ Date ___________________

Employee Signature

Job Type: Full-time

Pay: $56,024.00 - $64,058.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• On call

Ability to commute/relocate:

• Enterprise, OR 97828: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Typing: 7 years (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: In person

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