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Job description

We are looking for an enthusiastic and organised admin assistant to help with the general office duties within the Clinical Coding department.

The successful candidate will have excellent communication skills, together with proven clerical ability. The ability to work under pressure while remaining calm, polite and respectful is essential.

You will need good keyboard and computer skills. You will be used to filing, photocopying, main duty will be providing clerical support to the clinical coding team by ensuring 100% of case notes are available for coding.

Please note we may have the scope to offer this role worked across 4 days - this can be discussed at interview stage.

This is a fixed term post for 12 months. Internal applicants currently employed by ESNEFT will be offered on a secondment basis only.

• To provide clerical support to the clinical coding team by ensuring 100% of case notes are available for coding.
• To produce lists and chase missing case notes.
• To collect notes from the wards and other departments. To book notes in and out of the department on the PAS case note-tracking system.
• To answer telephone queries and look for notes awaiting coding within the department

One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.

If you are passionate and want to develop your skills and knowledge then we are keen to hear from you.

Find out about living and working with us -https://www.youtube.com/watch?v=GkPu7HphU8A

• Producing and maintaining lists of uncoded episodes from the PAS system, to enable the coders to code from the notes onto the system.
• Ensuring 100% of notes are located to meet the monthly coding deadlines, by producing uncoded lists and tracking the notes to their last location.
• Chasing and locating case notes by telephone and via the PAS case note[1]tracking system, both internally and externally.
• Receiving and collecting case notes from wards/departments and checking these off against uncoded lists.
• Booking case notes in and out on the case note tracking system on PAS to ensure that all notes have a last tracking location.
• Filing and photocopying documents as required.
• Answering telephone queries and locating notes within the department.
• To provide administration assistance to Head of Clinical Coding.
• To work within Health Records Department as deemed necessary.

For full details of the responsibilities and duties of this role please see the attached job description.