clerk Newport, Newport, Wales
Job description
Post: Ward Clerk - IPU
Grade/Salary: £20,319.00 FTE per annum
Responsible to: Registered Manager IPU / Ward Manager
Accountable to: Chief Executive
Location: Blackett Avenue Inpatient Unit, Newport
Annual Leave: 27 days per annum plus 8 Bank Holidays pro rata
Hours of Working: 2 days per week
Key Working Relationships:
- Inpatient unit Staff
- Clinical and Family Support Team
- Patients and Families
- Blackett Avenue Staff
Job Summary: To provide administrative support to the Inpatient unit, having up to date knowledge of Ward Clerk duties and responsibilities would be desirable.
KEY AREAS OF RESPONSIBILITY
Admin Support for In-patient unit
Referrals/CANISC
- Opening up and closing admin office and reception
- Adding new referral into Canisc – generating referral paperwork and passing information to staff
- Maintaining referral database – updating list of outcomes for referrals – ensuring Canisc is updated and referrals are not left un-actioned
Admissions/Outcomes/CANISC
- Producing patient folders for patient being admitted
- Producing appropriate patient paperwork including Canisc information, results and reports, producing patient labels etc
- Maintinaing and updating patient files and information
- Maintaining and updating admission database and ensuring Canisc is correct
- Patient outcome administration – Canisc and spreadsheet
- Dr’s Discharge letters on Canisc and letters sent to GP’s etc
- HIW form production and ensuring sent at appropriate time
- GP update letters
- Inputting MDT reports per patient
- Ensuring paperwork for MDT meeting available & attend MDT
- Inputting Dr Weekend handover sheets – per patient
- Prepare trolley for ward rounds
General
- Transport bookings
- Faxing and dealing with pharmacy requests
- Physio requests etc
- Scanning files and maintain filing system
- Maintenance and production and updating of hospice forms
- IT and Canisc support for clinical and admin support
- Ensuring notes trolley and filing are tidy and up to date
- Ensuring donations are dealt with appropriately
- Strip and scan notes
- Ensure visitors are dealt with appropriately
Stationery / Ordering
- Order and maintaining stationery suppliers
Statistics
- Producing and maintaining on going statistics for referrals, admissions and bed occupancy
- Ensuring statistics are correct with internal database and also match information and statistics recorded on Canisc
- MDS reports
- Record In-Patient daily stats
PERSON SPECIFICATION
Qualifications / Training
- RSA II or equivalent in a relevant subject
- Level 3 Diploma for medical secretaries (would be beneficial)
- GCSE or equivalent in Maths and English
- Certificate in medical administration
Skills & Knowledge
- Experience in a similar type role
- A good knowledge of medical terminology
- Previous experience of working within a medical background
- I.T. literate with a proven record working knowledge of MS Word and MS Windows
- Accurate audio typing skills
- Ability to work with minimum supervision
- Excellent organisational and communication skills
- Articulate and flexible
- Proven ability to manage and prioritise a defined workload
- To carry out any other duties which may be required
- Experience of working within the voluntary sector
- Experience of working in a healthcare setting
- Proven experience of managing a small team
- Bi-lingual/Welsh speaker
Job Types: Part-time, Permanent
Part-time hours: 15 per week
Salary: £20,319.00 per year
Benefits:
- Company pension
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
- Weekend availability
Experience:
- Ward Clerk: 2 years (preferred)
Work Location: In person
Application deadline: 31/07/2023
