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Job description

The post holder will be required to work as part of the Team supporting the Derby & Burton Hospitals Charity as one of the Charity Admin Assistants.

• Assist with the processing of applications from Fund Managers for the use of Charitable Funds. Liaise with fund managers and staff across the Trust clinical and non-clinical with regard to queries on applications for the use of charitable funds.
• Upload to Unit 4 Agresso System Purchase Orders and where relevant ensure that all Charitable Fund orders via Procurement are correctly coded.
• Assist with general clerical work including filing and scanning within the department on an ad hoc basis.
• Attend and assist with fundraising events where possible.
• Monitor the Charity Finance email in box, answering queries and delegating emails to others where needed.
• Provide support to the Charity Finance Team in gathering the data for the Charitable Funds Committee and at the financial year end for the external auditors.
• Tracking the progress of applications and following up with colleagues in the Trust or other staff members where necessary to move them further through the process.
• Confident speaking face to face and over the phone with staff and members of the public.
• Provide support with general admin duties such as - filing, scanning, stock room archiving and the disposal of outdated paperwork.
• Provide admin support to the Charity Head of Governance as directed.

This will mainly include clerical administrative tasks, such as processing applications for charitable funds, answering general queries, managing the charity finance email inbox, and delegating queries to members of the Charity Team where necessary. There will also be a requirement to undertake general reception duties.

All members of the Charity Team are encouraged to support the Charity with its varied fundraising events during the year.

Derby & Burton Hospitals Charity exist to support our hospitals help make our patients’ lives better. The amazing donations and legacies enable the charity to help provide the extras that cannot be provided from NHS funding but make a huge difference to our patients and staff. This post is part of the Team supporting the Charity to realise this aim

Closing date of applications: 28th August 2023

Interview date: 7th September 2023

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, including both professional and leadership development
• On-going support through every step of the way from recruitment to when you join our team and beyond.
• A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

• We see on average 4810 OP appointments per day.
• We are the 4thbusiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.