Catalog and Acquisitions Librarian San Francisco, CA
Job description
POSITION SUMMARY
Reporting to the Associate Director, the Cataloging & Acquisitions Librarian is primarily responsible for managing and leading cataloging and metadata services and acquisitions for library collections. General responsibilities include original and copy cataloging, collection data analysis and reporting. Primary responsibility also includes acquisitions and budget reporting. This position will contribute to and support the services and online presence of the library by collaborating in the creation and update of learning objects, contributing to chat and other direct services, and in general working with the Library and Office of Research and Academic Support.
Cataloging, metadata and technical services
- Creates original, complex and copy cataloging records for materials in all formats, individually and batch processes. Reviews and implements new workflows as technologies change.
- Creates metadata for CIIS publications, open access materials, or other freely available resources deposited in campus institutional repository (Digital Commons).
- Creates reports and analyzes data for projects.
- Performs regular maintenance of metadata to keep up with changes in standards, formats, vendor platforms, and the Library systems, as well as constantly improving user experience.
- Troubleshoots access issues in concert with the Electronic Resources Librarian and ensures metadata linking across platforms as required. Anticipates related problems and proposes solutions as appropriate.
- Serves as a resource for best practices in creating non-MARC metadata (e.g. for digital collections and/or materials deposited in the institutional repository)
- Documents metadata, cataloging and technical services policies, procedures, and statistics as needed; prepares reports on cataloging and collection maintenance activities.
- Prepares Library materials for use. Trains and oversees student workers in book preparation, repair, and related tasks.
- Tracks technical processing supplies and inventory. Assesses costs and reports year ahead needs to Director for approval and to Library Office Manager for ordering.
Maintains the collections, in all formats:
- Assures consonance between bibliographic records and library holdings.
- Reviews and analyzes new and changing e-content licenses, in collaboration with the Electronic Resources Librarian, to keep metadata and local bibliographic data up to date.
- Collaborate in collection care projects such as inventory, shelf-reading, and shifting.
- Identifies materials in need of repair, candidates for de-acquisition, and candidates for special collections.
Acquisitions
- Works with the Library leadership to evaluate, maintain, and update collection development policy, collection planning, decision rubrics and workflows, as well as to coordinate, manage, and plan the Library's acquisitions budget.
- Evaluates and analyzes all library collections to support University curriculum and strategic plan in collaboration with Collection Development team.
- Oversees all acquisitions activities, including ordering and receiving materials in all formats via firm order, DDA, EBA, approval plans, as well as accepting donations, in collaboration with Library staff and faculty.
- Verifies all purchase requests for accuracy, fit, and suitability of format, and prevents inappropriate duplication of materials.
- Maintains relations with vendors to ensure orders are filled, accurate, and received in good condition. Regularly reviews current and prospective vendors to assess service and pricing options and renegotiates service fees and contractual terms with the appropriate vendors.
- Moves acquired items into metadata and bibliographic description workflows and ensures proper technical processing.
- Collaborates with Library Office Manager throughout the invoicing and budget accounting lifecycles to develop workflows that ensure acquisition purchases/returns are correctly fulfilled and invoiced, then processed and tracked for budget utilization and analysis.
- Trains and supervises Library staff members and student assistants in acquisitions workflows and collection development policies.
- Prepares on-demand and seasonal statistical and narrative reports for acquisitions activities.
Reference and instruction services support
Participates in Library chat service (Springshare LibChat) and support ticketing system (Springshare LibAnswers).
As needed, updating Library content to support reference, instruction, and Library operations: LibGuides, FAQs, handouts, virtual and physical displays, demonstration videos and other informational and training materials.
Other areas of responsibility
- Participates in cross training of interlibrary loan services to ensure critical departmental responsibilities are performed in case of absence of personnel.
- As needed, assists patrons at Circulation Desk with locating materials and in related matters.
- Participates in staff meetings, planning, and problem-solving meetings; in general works as a member of the Library team.
- Special projects and other duties as assigned.
Professional Development
- Staying current with advances and concepts in applicable library fields
- Taking trainings and courses on product changes, technical advancements, new concepts as needed.
- Attends workshops, meetings, and conferences related to job responsibilities as staff development funds allow.
- Advising colleagues and the director on developments in libraries and making recommendations for library actionable items when appropriate.
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Job Requirements:
- Demonstrate a commitment to access, equity, diversity, and inclusion through remediation of institutional biases inherent in cataloging and metadata work.
- Master of Library Science from an ALA-accredited program.
- Knowledge of relevant foundational metadata and technologies including, but not limited to, RDA, LCC, LCSH, MARC21.
- Prior responsibility for library acquisition and collection development activities.
- Experience with vendor relations to manage Library accounts, and for technical support.
- One year of experience supervising employees.
- Experience offering direct customer/patron support via phone, chat, email.
- Strong organizational, planning, and problem-solving skills, as well as ability to successfully balance priorities and multitask.
Two years of cataloging experience:
- Proficiency with copy cataloging and enhancing records for materials in all formats.
- Cataloging electronic book collections, serials, and other digital resources.
- Proven expertise with original cataloging of books and other material formats (e.g., audio, video, and/or digital collections).
- Ability to batch edit MARC records using tools such as MarcEdit or OpenRefine
- Ability to apply Library of Congress MARC classification tables, authorities and subject headings, AACR2R, RDA, and Library of Congress Rule Interpretations.
- Ease in performing authority control.
- Experience using OCLC Connexion and/or OCLC WorldShare Collection Manager.
Additional Information:
SCHEDULE
Full time/40 hours week. Some weekend/evening hours may occasionally be required.
ENVIRONMENTAL DEMANDS
Occasional work performed alone. Continuous virtual presence for collaboration with others, and constant work around and with other people.
PHYSICAL ABILITIES
This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.
LOCATION
FLEX: 3 days/week on campus (flex to add onsite as needed for events and with seasonal demand, and possible flex to more remote when classes are not in session)
NOTES TO CANDIDATE
Working Conditions - Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday. Some night and weekend work may occasionally be required.
Background Check - Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Visa Sponsorship - Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
Relocation Assistance - This position is not eligible for relocation assistance.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).
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