caregiver Annapolis, MD
Job description
The Executive Aide to the State Court Administrator (SCA) is responsible for managing the SCA's calendar, scheduling appointments, meetings, and conferences; making travel arrangements; and filing expense reports. Direct routine matters to the appropriate Assistant State Court Administrator, Deputy SCA, Director, or Deputy Director within the Administrative Office of the Courts. Staff the Conference of Circuit Court Clerks and Conference of Circuit Court Administrators committees. Provide administrative support for other standing committees or workgroups on as as-needed basis. Schedule meetings, prepare minutes and agendas, request facilities assistance, coordinate packets/handouts. Assist with the planning of the annual Joint Conference. For the SCA and the Deputy SCA: order publications, supplies, meeting lunch orders, and Judiciary branded items. Monitor and track purchases. Process invoices. Maintain copier and report monthly statistics. Serve as backup for Special Assistant to the SCA and the Special Assistant to the Deputy SCA during scheduled leave. Answer the SCA main phone line and provide routine office support when required. Serves as liaison for all incoming communications for the SCA with the discretion to determine what requires the Administrator?s direct attention and what will be addressed by other positions. Prepare meeting files with all necessary documents. Composes non-routine correspondence for signature; proof and edit correspondence and reports on behalf of the SCA. Manage timesheets for approval by the SCA. Maintains SCA files and digitize materials for reference and retrieval. Tracks legislative reports and other annual reports for timely internal review and submission to external stakeholders.
Education: Bachelor?s Degree from an accredited college or university.
Experience: Three (3) years of performing administrative or secretarial work in an Administrative, Executive, or Senior Management work environment.
Note: related work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of:
Legal terminology and court procedures.
General office practices, procedures, and equipment.
Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
Judicial policies and procedures.
Judiciary Human Resources policies and procedures.
Skill in:
Performing a variety of duties often changing from one task to another of a different nature.
Typing on personal computer.
Organization and time management.
Usage of standard office equipment, computer equipment, and computer applications.
Skill in troubleshooting to resolve issues.
The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.
Problem solving, prioritizing, scheduling, and decision making.
Reading, comprehension, proofreading, and editing.
Customer service and handling problems tactfully and patiently.
Accuracy and attention to detail.
Interpersonal communication and relations.
Ability to:
Meet work schedules and deadlines.
Follow oral and written instructions.
Compose routine and complex business correspondence.
Develop, revise, establish, or implement office procedures and practices.
Draft routine and complex correspondence.
Provide assistance, guidance, and direction to others in a polite and efficient manner.
Maintain records and prepare reports.
Perform basic arithmetical calculations and computations accurately.
Maintain confidentiality.
Communicate clearly, tactfully, and effectively with officials, the public, and coworkers, both verbally and in writing.
The Maryland Judiciary is a drug-free workplace and an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, age, sex, marital status, national origin, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation for an interview should request the accommodation when notified of a request to be interviewed. Applicants must be United States citizens or eligible to work in the United States.
