Business Operations Manager Birmingham, England
Job description
About us
Sport Birmingham is here to make a positive difference to people’s lives through sport and physical activity.
We are the city’s strategic sports & physical activity partnership, working as a leading charity to join up policy and investment with delivery partners who bring inclusive and accessible sport and physical activity to communities.
We provide leadership and support through insight, knowledge and expertise to anyone in Birmingham working towards our vision of a more active city and a healthier place to live, learn, work and play. We tackle inequalities by working where the need is greatest.
Job Purpose
The main purpose of this role is to provide Financial Management, Governance and Business support to aid the smooth day to day running of the business, ensuring efficient and effective office processes, management of financial data to support the financial sustainability of Sport Birmingham.
The role is central to the smooth operation and key to the efficiency, performance, and development of the organisation through good financial management, governance, and compliance.
Key Duties and Responsibilities
Financial Management
· Work closely with the CEO and Operations Director to set financial strategy across the organisation.
· Prepare draft budgets and financial reports for the Sport Birmingham Board, Auditors, funding bodies, Charity Commission and Companies’ House.
· Provide Line management and support the development of the Business Support Officer through supervision, coaching, and delegate appropriately.
· Manage all financial systems and records to ensure the financial integrity of the charity is maintained.
· Monitor the performance against budgets on a regular basis for SB projects and cost centres.
· Report to and advise the Governance and Finance Committee on specific financial indicators and overall financial health of the organisation by attending Board meetings, committees and working with closely with the Chair of the G&F Committee.
· Oversee internal financial controls and safeguards.
· Ensure that all income is received, and all expenditure is properly authorised and paid.
· Delegate to, and support staff with financial responsibilities
· Ensure that all payroll duties are conducted, consulting with HMRC, and ensure we follow relevant legislation.
· Oversee the raising of grant invoices on time and in accordance with contracts and ensure prompt payment and reconciliation.
· Manage the Sport Birmingham pensions contributions systems, ensuring all relevant legislation is followed.
· Ensure Sport Birmingham is insured appropriately and review the insurance schedule on a yearly basis to ensure best value, terms, and conditions.
· Work closely with the appointed accountants and auditor in keeping records to meet Charities Statement of Recommended Practise (SORP).
· Ensure that all audits, annual reports and returns to Companies House, the Charity Commission, HMRC and other financial agencies are completed accurately and on time by working closely with appointed accountants, CEO and Operations Director.
· Supply financial information for use by managers in planning and controlling the work of the charity, including budgets and management accounts.
· Maintain all bank accounts and actively managing cashflow and investment to ensure financial security and best return.
Operations
- To undertake the secretariat role (Board meetings and Governance and Finance subcommittee) for key Birmingham Sport and Physical Activity Trust trustee meetings, ensuring efficient organisation and dissemination of information.
- To undertake HR administration procedures including tracking of holiday accrual, keeping accurate personal files through appropriate software (Sage HR or equivalent).
- Consult and negotiate with critical Business services and suppliers including IT, insurance, and financial systems and achieve best value.
- Provide information to aid the trust management teamto effectively manage budget priorities, to meet the specification of the funders or partner organisations.
- To support efficient management of the Trust office procedures, ensuring delivery of organisation policies as needed.
- To manage contractual relationships with suppliers where appropriate.
- To act in as the organisations Data Controller and to ensure compliance in accordance with the data protection act.
- Any other duties as reasonably requested by a manager.
Personal Specification
The post holder will:
· Contribute to achieving the mission of Sport Birmingham.
· Be an advocate for the Business Operations function across the organisation.
· Participate in team meetings and other meetings as needed.
· Represent Sport Birmingham at external events in a professional manner.
Knowledge and Experience
· An accountancy or finance qualification, such as AAT, ACCA, CIMA or equivalent (Including part qualified).
· At least two years’ experience in similar field or role.
· Experience of cost-centre financial management, preferable in the Charity Sector.
· Experience of using financial spreadsheets and setting and managing budgets.
· Experience of setting up, reviewing, updating, and managing financial systems and records.
· Knowledge and experience of Sage Line 50 or using similar accounting software.
· Experience of developing sustainable financial strategies.
· Knowledge of financial requirements of Companies House, Charity Commission, the Inland Revenue, and other financial agencies.
Skills and Abilities
· Ability to work and support colleagues in a way that improves financial knowledge.
· Ability to prepare draft accounts, budgets and financial reports as needed.
· Excellent communication skills with a high attention to detail
· Strong project management, prioritising, and organisational skills with the ability to work to tight deadlines.
· A positive can-do attitude and a proactive approach
· Work on own initiative with limited supervision
· Work flexible and creatively to respond to emerging needs.
· Strong decision-making skills.
Other
· A commitment to Equality, Diversity and Inclusion, particularly personal learning, and inclusive communications
· Willing to work flexible, including occasional evenings and weekends.
· Ability to travel around Birmingham and West Midlands region.
· An empathy and understanding of our mission.
· Full clean Driving license desirable.
Application Process
We encourage applications from all backgrounds, communities, and industries, and are committed to having a team that is made up of diverse skills, experiences, and abilities. We are committed to equality and diversity within our workforce and all opportunities provided by Sport Birmingham
To apply, please email your CV and covering letter (maximum 1 – page A4) outlining your suitability for the role, along with the equal opportunities form to [email protected]
Job Types: Full-time, Permanent
Salary: £36,006.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
- Store discount
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Birmingham: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (preferred)
Work Location: Hybrid remote in Birmingham
Application deadline: 21/05/2023
Reference ID: Job Ref: 5420
