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Provide exceptional administrative and operational support to UVAFinance staff. This position will have shared ownership (with a second Business Services Associate) for transactional requests (e.g. scheduling, travel arrangements, supply orders, catering) and will have individual ownership for recurring activities and larger projects within an AVP portfolio. The Associate will also collaborate with a larger team of experienced support staff to pursue continuous improvement and gain efficiencies for UVAFinance Business Services.

Responsibilities will be split as described below:

50% transactional (tracked through Salesforce cases, examples below):

• Schedule meetings UVAFinance leadership.
• Plan and schedule interviews for UVAFinance leadership.
• Assists with preparation of interview packages/materials for candidates.
• Prepare and send DocuSign signature campaigns.
• Open and process mail.
• Receive and process garnishments.
• Order supplies.
• Arrange travel for UVAFinance leadership.
• Arrange catering and meals.
• Maintain inventory and stocking of coffee area.
• Provide front-desk backup support.
• Submit and track Facilities Management work orders.
• Prepare and submit expense reports on UVAFinance leadership.
• Arrange parking around Grounds for UVAFinance leadership.
• Prepare supplies for new members of UVAFinance during onboarding.
• Arrange spaces and rooms for meetings.
• Provides notary services to UVAFinance staff.

50% recurring activity and project portfolio (tracked through Salesforce opportunities, examples below):

• AVP for Financial Operations
  • Create and edit PowerPoint presentations, spreadsheets, and other documents for Enterprise Risk Management.
  • Coordinate of UVAFinance compliance calendar.
  • Complete monthly account certifications.
• AVP for Financial Strategy
  • Maintain the UVA Continuity of Operations Plan (COOP) for UVAFinance.
  • Coordinate BOV Board Basics for annual retreat.
  • Coordinate BOV meeting materials (e.g. book, resolutions, slides).
  • Coordinate BOV quarterly financial report.
  • Plan for UVAFinance conference/events
  • Coordinate merit process for UVAFinance staff.
  • Maintain org chart for UVAFinance.
  • Coordinate UVAFinance performance engagement process.
  • Coordinate semi-annual public comment on tuition process.
  • Coordinate EVP/COO approval of certain non-resident student tuition at UVAW.

Diverse and Inclusive Teams is a core value of UVAFinance: We value diversity, equity, inclusivity, and respect. We strive to create a culture where every team member feels included and valued, and where different backgrounds, perspectives, and ideas are celebrated. UVAFinance is committed to the belief that diversity in all its forms is not merely a desirable complement to excellence; it is an essential component of it. The diversity of our team itself, and our team’s commitment to the importance of diversity, equity, and inclusion, strengthens our ability to effectively serve staff, faculty, students, suppliers, and the University community. Within UVAFinance, we are taking these efforts seriously, both in terms of our service to the University, the community, and our commitment to our employees.

This position will remain open until filled. This is a Non-Exempt level, benefited position. Salary range $50k - $55k annually ( $24.03 - $26.44 per hour) and based on experience, experience, and internal equity. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at [email protected]

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday , and search for ‘ R0048880' . Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘ R0048880 .’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

MINIMUM REQUIREMENTS Education: Associate's degree Experience: One year of experience. Relevant experience may be considered in lieu of a degree. Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.