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We are looking for a hands on Part Time Bookkeeper/Office Manager to join a growing Marketing business based in Central London. Your role will be hybrid, split between both Financial and Office management responsibilities working closely with the founder and acting as an integral driving force for the day to day business activity.

In regards to your financial background, we are looking for someone with experience in invoice processing, reconciliations and supplier payments.

We are able to offer this position on both a full and part time basis depending on what suits your lifestyle and commitments better. The offices are based in Central London and we are looking for someone to be office based 3 times per week.

The ideal candidate will also have prior experience using Xero and ideally have experience working within a Media/Agency environment.

Key responsibilities:

Financial Responsibilities

• Support the team in raising and issuing client invoices
• Support the Account Handling and Production Teams with processing supplier invoices
• Reconcile entries in Xero and clear bank account transactions
• To check entries raised by staff and follow up on errors
• Debtors control & follow up on outstanding invoices
• Liaise with external accountants where necessary
• Preparing weekly supplier payment runs

Office responsibilities

• Smooth day to day running of the office using a range of software, which includes email, spreadsheets, and databases
• General office environment maintenance ensuring that the office remains and clean and safe place to work for the team
• Order stationery and office equipment as required including food and drink for the team as required
• Arrange team meetings and away days
• Manage subscriptions/insurance/employee benefits, ensuring accurate recording of details
• Manage our memberships to industry bodies and booking of employees on courses
• Be the main point of contact for external parties e.g., cleaners maintaining strong relationships and effective communication with them
• Develop and implement new administrative systems to improve the efficiency of the team and be responsible for training relevant team members for successful and quick implementation
• Ensure meeting rooms are kept in a presentable manner and being a key point of contact for enquires regarding meeting room bookings
• Assist the Management team with the managing of the social event calendar, providing support on sourcing venues and organising companywide events
• Assist with the upkeep of internal database and processing the necessary paperwork and communicating updates to necessary stakeholders
• Ensure all employees have the appropriate equipment for working, ensuring it works efficiently and dealing with any issues raised regarding equipment needs, including ordering new equipment if required

Key skills:

• Has some experience working within a Finance function
• Knowledge of Xero is highly beneficial
• A genuine interest in Media/Marketing and Pop Culture
• Hands on character who is able to get things done efficiently and accurately
• Excellent communication and interpersonal skills
• IT proficient - ability to navigate MAC is also highly desirable

Apply today!

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.