bookkeeper Saint John
Job description
Elizabeth Fry New Brunswick (EFryNB), a feminist, non-profit, charitable organization, is strengthening its approach to make a difference in the lives of criminalized and institutionalized women, youth, and gender-diverse people in our Saint John and New Brunswick communities. We work to interrupt the cycles of poverty, mental health issues, homelessness, substances use disorders, and crime and advocate for the human rights of those whose lives intersect with ours in the justice system and in our communities. Through EFryNB’s education, advocacy work, direct service, and community relationships, women, gender-diverse people and their families gain strength and resiliency to make positive changes for themselves and their communities. We are opening an opportunity for a full-time Executive Assistant.
POSITION TITLE: PART-TIME BOOKKEEPER
POSITION OVERVIEW
We are seeking a highly organized and detail-oriented Bookkeeper to join our non-profit organization. As a Bookkeeper, you will be responsible for managing the financial records and transactions of the organization, with a particular focus on funders and project-related income. Your primary goal will be to ensure accurate and efficient financial management, enabling the organization to effectively carry out its mission.
KEY RESPONSIBILITIES
Financial Record Keeping:
o Maintain complete and accurate financial records for the organization, including income, expenses, and other transactions.
o Record and reconcile financial activities related to funders and project-based income, ensuring proper categorization and documentation.
o Manage accounts receivable and accounts payable processes, including invoicing, payments, and reconciliations.
Budgeting and Reporting:
o Assist in the preparation of annual budgets, working closely with relevant stakeholders to gather information and ensure alignment with organizational goals.
o Generate regular financial reports, such as income statements, balance sheets, and cash flow statements, to provide management with accurate and timely information for decision-making.
o Monitor budget performance and provide analysis of variances, offering recommendations for corrective actions as needed.
Grants and Funders Management:
o Collaborate with the development team to ensure proper tracking and reporting of grants and funders' financial requirements.
o Prepare and submit financial reports to funders in compliance with their specific guidelines and deadlines.
o Maintain documentation and records related to grant and funder requirements, including budgets, receipts, and expenditure justifications.
Compliance and Audit Support:
o Ensure compliance with applicable financial regulations, accounting principles, and non-profit reporting standards.
o Assist in the preparation and coordination of annual audits, providing necessary documentation and support to auditors.
o Implement and maintain internal controls to safeguard financial assets and ensure accurate and reliable financial reporting.
General Administration:
o Support general administrative tasks related to finance, such as filing, record retention, and correspondence.
o Collaborate with other team members and departments to ensure smooth financial operations and effective communication.
QUALIFICATIONS AND SKILLS
o Bachelor's degree in accounting, finance, or a related field is preferred, or a CPB designation.
o Proven experience (5 years) working as a bookkeeper, preferably within a non-profit organization.
o Strong understanding of accounting principles and financial management practices for non-profit organizations.
o Proficiency in using accounting software and tools (e.g., QuickBooks, Excel) to manage financial records and generate reports.
o Excellent attention to detail, with the ability to maintain accuracy in a high-volume, deadline-driven environment.
o Strong organizational skills, with the ability to prioritize tasks and handle multiple responsibilities concurrently.
o Knowledge of grant and funder reporting requirements is a plus.
o Excellent communication skills, both written and verbal, with the ability to effectively collaborate with diverse stakeholders.
o Integrity and a commitment to maintaining confidentiality and handling sensitive financial information appropriately.
COMPETENCIES
· Collaborative spirit – ability to work co-operatively to achieve group and organizational goals.
· Creative – enjoys opportunity to be innovative and playful.
· Results-oriented – a desire to meet goals and ability to evaluate progress.
· Adaptability – the ability to respond to changing needs and circumstances as project progresses.
· Learning—as a passion for learning and working in a community-based non-profit organization.
Joining our organization as a Bookkeeper will provide you with an opportunity to contribute to our mandate to support women and gender-diverse individuals impacted by criminalization. You will play a vital role in maintaining the financial stability and transparency of the organization, ensuring that our funds are effectively managed to support our impactful projects. If you are a dedicated and detail-oriented professional with a passion for financial management within the non-profit sector, we invite you to apply and be a part of our dynamic team.
Location: Saint John Office
Length: One year with potential for renewal. Hours to be discussed.
Estimated Start Date:
Rate of Compensation: $22./hour
Job Type: Part-time
Salary: $22.00 per hour
Benefits:
- Casual dress
- On-site parking
Ability to commute/relocate:
- Saint John, NB E2K 1W4: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 2023-06-16
