Bookings Co-ordinator Belfast, Northern Ireland
Job description
Job description
Eventsec is Irelands largest and most successful event stewarding and security company. Created to specifically address the needs of the Rock/Pop, Festival, Sporting, Leisure and Entertainment Industries, Eventsec have managed the security and crowd management operation at the largest events held in Ireland for over 20 years. If you have been at an event, chances are you have seen us at work.
It takes an entire team behind something this big. Together we work hard, laugh a lot, experience incredible things. Working with Eventsec is fun!
Eventsec are committed to an inclusive working environment and strives to attract and retain a diverse workforce. We welcome diversity because it provides different perspectives, ideas, and experiences that help us grow.
Bookings Coordinator
Permanent, Full Time, 40 hours per week
Location: Belfast
Job Purpose
As a member of the bookings team, you will be the link between our staff and the events that we service, ensuring all events are staffed appropriately and adequately. You will be critical to Eventsec’s operational effectiveness.
Main Responsibilities
· To operate the purchase ordering system ensuring that events have accurate staffing requirements.
· To use the workforce management software to schedule and roster staff according to the staffing requirement ensuring that the skill sets are matched appropriately to meet the event profile.
· To plan and provide effective communication with staff regarding upcoming events and staffing requirements whilst forming positive working relationships to ensure that appropriate staffing levels are met.
· To act as a coordinator, ensuring staff have all information required for them to report for duty at the correct location, on time with the correct uniform, equipment and briefing
· To liaise with clients as required, responding to telephone calls / emails.
· To prepare event staffing documentation.
· To liaise with the logistics department to ensure that staff have the appropriate PPE and equipment.
· To provide an administrative support to the operational team onsite at events when required.
What we are looking for
· Detail orientated with strong planning and organisational skills.
· Strong problem-solving skills.
· Strong communication skills.
· Someone who enjoys talking to people and building a rapport.
· A high level of customer care.
· MS Excel and IT skills.
· Able to work independently in a team environment.
· Able to demonstrate experience of working in a fast paced, fluid environment.
· A flexible approach to working.
What we can offer you
· A salary of £24,500 per annum (more for an experienced candidate)
· Flexible working times.
· 28 days paid annual leave inclusive of Bank Holidays.
· A modern working environment with a team ethos in an exciting sector.
Job Types: Full-time, Permanent
Salary: £24,500.00 per year
Benefits:
- Company pension
- Flexible working
- Free parking
- On-site parking
Schedule:
- Weekend availability
Experience:
- Team working: 1 year (required)
Work Location: One location
Job Types: Full-time, Permanent
Salary: From £24,500.00 per year
Benefits:
- Company pension
- Flexitime
- Free parking
- On-site parking
Schedule:
- Flexitime
Ability to commute/relocate:
- Windsor Park Donegall Avenue Belfast: reliably commute or plan to relocate before starting work (required)
Experience:
- customer service: 1 year (required)
Work Location: One location
Reference ID: BC 3/23
