Band 5 Executive Assistant Birmingham, England
Job description
The postholder will hold the position of Executive Assistant to the Executive Directors within the Corporate Executive Department to provide comprehensive and efficient secretarial and administrative support.
This is an important role, interfacing on a regular basis with the Board, the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals.
1. Communicate effectively, confidently and confidentially with all internal and external personnel, including Executive Teams, MPs, ICBs, external organisations and the wider healthcare economy, on a face-to-face basis, by telephone, letter and electronically.
2. Prioritise all correspondence, emails and enquiries and ensure the Director is made aware of matters requiring immediate attention. Where appropriate, initiate actions demonstrating a high level of judgement around confidentiality and priorities, without reference to the Director.
3. Arrange meetings, appointments, travel (local and foreign) and organise events for the Director.
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
IMPORTANT
- Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process
- Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address
2. Prioritise all correspondence, emails and enquiries and ensure the Director is made aware of matters requiring immediate attention. Where appropriate, initiate actions demonstrating a high level of judgement around confidentiality and priorities, without reference to the Director.
3. Arrange meetings, appointments, travel (local and foreign) and organise events for the Director.
4. Organise/administer Recruitment and Selections procedures, appointments, employee detail changes, notification to payroll and induction arrangements
5. Administrate purchase requisitions for stock and non‑stock items for the Director, operating in accordance with standing financial instructions and financial procedures
