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Job description

This is an exciting and challenging opportunity for a well-motivated and enthusiastic individual to join our Medical Education team to provide strong administrative support to the key clinical team for Undergraduate Education at Newcastle Hospitals.

This is a full time substantive position.

You will be responsible for the organisation and running of educational courses, events and exams throughout the academic year and will work with a broad range of clinical and operational staff across Newcastle Hospitals, Mental Health Trusts, Primary Care and Newcastle Medical School.

You will be an experienced and motivated administrator who has an innovative and challenge seeking attitude to problem solving. You will be educated to degree level or have equivalent relevant experience and have recent evidence of personal development. You will need to be computer literate, articulate, persuasive and able to work in an unpredictable environment. You should be an excellent team player and participate in developing and improving the service.

• Interview Date: 13/04/2023
• 37 Hours 30 Minutes/Week
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy

You will be the operational lead for a student year group of the course. You will work closely with the Year Group Clinical Lead and a Teaching Fellow in the delivery of the Year Group medical student curriculum outcomes and assessments across the year. Specifically, you will map students appropriately across all specialties involved with training, work closely with specialty leads involved and produce accurate and timely timetables. You will also be required to provide all relevant information and resources to students and teachers.

You will work autonomously in resolving day to day issues and be first point of contact for any student questions that may arise.

You will be responsible for recruiting and allocating Academic Mentors and ensure they have received relevant training and guidance.

Additionally, you will oversee the quality of the delivery by analysing student evaluation and drawing up SMART action plans in resolving and improving course evaluation.

End of stage exams are extremely high stake and you will be responsible for leading on the organization and facilitation of these very important dates in the academic calendar. You must have strong leadership skills to ensure the success of these exams, the ability to guide and motivate the entire administrative and clinical team and co-ordinate the selection of patients required against examiner specialties.

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.

Rated ‘Outstanding’ by the CQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

• Manage and plan the delivery of an academic/training year clinical teaching programme and examination/assessment for medical students assigned to Newcastle Hospitals.
• Manage/oversee the overall quality of the teaching programmes by servicing the Tutor Team, effectively evaluating teaching sessions and resolving day to day issues independently.
• Ensure medical students receive educational plans/timetables; regular appraisal and formative assessment. Maintain accurate records including those pertaining to appraisal/assessment outcomes and liaise with tutors and stakeholders as appropriate.
• Participates as a member of the Trust Education & Workforce Development Service senior Team to enable delivery of high quality and innovative workforce planning, education and training programmes which enhance the patient and customer experience.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Newcastle Hospitals encourages all staff and volunteers who are appointed to join the Trust to be fully vaccinated against COVID-19.