Assistant Librarian Chilton, Buckinghamshire, South East England, England
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Job summary
Assistant Librarian
Salary & Grade HEO £31,070 - £37,829: Outer London
Chilton, Oxford – Hybrid
Permanent Contract
This is an exciting role within the Science Department in UKHSA.
As assistant librarian, you will contribute to the delivery of UKHSA’s Knowledge and Library Services (KLS) in support of all UKHSA staff, with specific responsibility to contribute to the provision of library services at UKHSA Chilton. The Knowledge and Library Services team provide library and knowledge management expertise to support research and development, evidence-based practice, management and business services, with the overall aim of facilitating the translation of knowledge and evidence into practice.
Location
Chilton, Oxford
*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*
Working Pattern – Part Time 18.75 hours per week - Minimum 2 days on site
Job description
As the Assistant Librarian your main responsibilities will include:
The job holder will be required to carry out the following responsibilities, activities and duties:
- Support collection development and acquisitions, including responsibility for the selection and weeding of journals, monographs and reports, and developing other KLS content to ensure that UKHSA collections meet user requirements
- Undertake cataloguing, classification and data entry of new collections, evidence content, and signposting of external resources in the UKHSA Library Management System where appropriate, including responsibility for specific topics and resource types.
- Daily management of physical stock, and integration of new and transferred stock into the UKHSA collections, including leading on implementing marketing and promotion to specific user groups. This will include planning and delivering exhibitions, marketing materials, and other selected dissemination of information activities.
- Provide data entry and day-to-day management of the UKHSA institutional repository, including categorization of publication types, open access management, and data quality monitoring.
- Support the process of procurement of appropriate journal subscriptions and online access for nominated user groups or subject specialisms, ensuring access to appropriate electronic resources, liaising with service providers when necessary, including the Systems Librarian or IT for internal issues.
- Help deliver KLS enquiry services to all UKHSA users through the enquiry management system, telephone, e-mail and in person, to help facilitate access to the best available evidence. This will involve making decisions about where to triage responses and how to record service data.
- Provide support for the Knowledge and Evidence Service team in the provision of KLS current awareness, horizon scanning and update services.
- Undertake literature searching using a wide range of public health information resources.
- Ensure that UKHSA Knowledge and Library Services work effectively across the distributed team, and collaborate effectively with external information providers and national agencies, partners, and networks.
- Contribute to, and implement, KLS marketing and publicity strategies and activities, including responsibility for assigned KLS intranet pages, and the provision of locally tailored products and services where required.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Person specification
We are looking for an exceptional Assistant Librarian
It is important through your CV and Statement of Suitability of 1000 words that you give evidence and examples of proven experience of each of the following criteria:
Essential
- Experience in a research, academic or NHS library or information service
- Knowledge of a wide range of health care resources, including experience in document delivery processes and systems, costs and budgetary management
- Experience of using library management systems, including a range of specific activity-based modules
- Understanding of copyright and other legislation relating to libraries
- Experience of working with a wide range of library users, at all levels
- Skills in information retrieval from relevant sources including bibliographical databases, the internet, e-resources from a variety of platforms
- An understanding of and commitment to equality of opportunity and good working relationships.
- Able to travel to other UKHSA sites
- User focused approach to service delivery
Desirable
- Able to deliver user education in using information and evidence resources, including teaching and presentation skills
Working for the UKHSA
For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk)
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices , 30 Hours Free Childcare, Tax-Free Childcare and More , Help with Costs , GOV.UK
Things you need to know
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours/Strengths/ Experience
This part of the selection process should outline how you consider your skills, experience and achievements, and provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.
You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. This will be used in sifting process and will be scored.
Stage 1: Application & Sift
As part of the application process, you will be asked to provide a Statement of Suitability in no more than 1000 words, AND/OR provide evidence of Behaviours through Success Profiles (a maximum word count of 100 words per Behaviour), providing examples of how you meet the essential criteria. It should also detail what you and your experience can bring to the role. We suggest using the STAR (situation, task, action, result) method to demonstrate real-life examples for the specified essential criteria. Please note, only information provided within the stated word count will be considered.
If you are successful at this stage, you will progress to interview.
Stage 2: Panel Interview
All candidates who are successful at the sift stage will undertake an in-person interview blended against a mixture of Behaviours and Strength elements of Success Profiles
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours will be used at the interview:
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
For further information on the selection process, please refer to the attached Candidate Pack.
Expected Timeline:
Advert close: 23:55hrs on 29th May 2023 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist: 02 June 2023
Interviews: w/c 09th June 2023
Please note these dates could be subject to change.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)
Nationality requirements
Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:
- UK nationals
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the Republic of Ireland
- Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Security clearance level requirement
Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard. People working with government assets must complete Basic Personnel Security Standard checks.
For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.
Please Note
This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/
Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.
Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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