Assistant Group Company Secretary Shareholder Governance London, England
Job description
The Corporate Governance & Secretariat function (CG&S) serves as principal advisor to boards of directors on corporate governance matters, and leads and implements a world-class corporate governance practice throughout the Group providing end to end governance advice.
Reporting to the Head of Shareholder Governance, the role supports the function in delivering effective shareholder governance, including the provision of advice, guidance and support on corporate governance, statutory, regulatory, governmental, listing and best practice requirements across board, director and corporate structure activities and to satisfy the expectations of our stakeholders, particularly shareholders.
The role holder’s key responsibilities include but are not limited to the following:
- Project managing the HSBC quarterly dividend process end-to-end, ensuring all tasks are completed and deadlines are achieved.
- Supporting delivery of the AGM including the Notice, logistics and engagement.
- Project managing the share plan process, including all transactions across the year.
- Managing the Director/PDMR dealing process end-to-end, including the tracking of all requests, approvals and announcements.
- Managing and supporting corporate action projects within the Shareholder Governance team, including Buy Backs and shareholder efficiency projects.
- Managing the Shareholder Governance sections of the Annual and Half Year Reports and the Q1 & Q3 statements.
- Supporting the management of the HSBC Holdings listings.
- Supporting the connected party / related party transaction process.
- Managing a wide range of relationships, with key internal and external stakeholders.
- Contributing to the development of staff in the team.
- Complying with relevant legislation and regulations and fulfilling all statutory obligations for HSBC including records and filings.
- Be a role model of the HSBC values and business principles to create an inclusive and engaging culture where people are valued for who they are and what they contribute.
Skills and Qualifications:
- Qualified company secretary or lawyer with broad experience in a high quality, large and complex organisations
- Experience of working within a shareholder governance team in a large UK plc
- Working knowledge of UK (and preferably Hong Kong) Listing Rules and/or the trading, settlement and register maintenance of UK/HK securities.
- Project management experience is desirable.
- Strong understanding of legal entity corporate governance obligations.
- Financial services experience is desirable but not essential.
- Proven leadership, management and communication skills
- Excellent analysis, design and problem solving skills.
- Able to deal with and constructively resolve conflicting views and where necessary, escalate to senior management in a clear and succinct manner.
- Able to understand and consolidate diverse and complex business information and identify / mitigate issues.
- Provide effective representation of requirements across a multitude of business and change initiatives.
- Ability to deal effectively with ambiguity, complex matrix environment and multiple stakeholders
- Ability to look at the bigger picture as well as have a keen eye for detail
