Assistant Facilities Manager Stirling, Scotland
Job description
Do you have a background in Construction or Site Maintenance and are looking for a change of scenery and a new challenge?
If yes, then we would really like to hear from you! You will be working in partnership alongside our H&S Maintenance Manager in a wonderful 5-acre Estate in rural Stirling, overlooking the Safari Park.
Please don’t be put off applying if you don’t tick all the boxes as we encourage people to grow and develop their skills. Also, we can mould this job for the right person.
Who are we? It’s very hard to put into words but let’s try...
We are a community of friendly and welcoming Residents, Day Students, International Volunteers, Local Volunteers, Employees, and not forgetting the animals we have on site. Our animals enjoy the company on our lunch breaks.
Camphill Blair Drummond is a unique home from home environment for people with learning difficulties. Our Residents and Day Students take part in daily activities where they can develop their skills and interests whilst making lasting friendships. We thrive on living, working, and growing together. You’ll soon discover working at Camphill Blair Drummond that no 2 days are ever the same and you will always leave with a smile on your face.
Salary: £31,886.00 - £34,173.00 per annum (placement based on experience)
Hours: 37.5 per week over five days, Monday to Friday
Additional Benefits:
Pension scheme with 10% employer contribution
31 days paid annual leave rising to 36 days after qualifying periods
Access to several different learning & development opportunities
Enhanced Sick Pay Scheme
Non-contributory Employee Assistance Programme
Cycle to Work Scheme
PVG paid for by Organisation
Working at Camphill Blair Drummond is deeply rewarding, satisfying, and challenging. If you are an enthusiastic, motivated, resilient, and flexible individual, please reach out and we will be happy to answer any questions you have and give you the opportunity to visit our community to see for yourself what we are all about before applying. To arrange a visit or get some more information please contact Andrea Khan or Lesley Dodds on 01786 841573. We look forward to hearing from you!
Closing date for applications is Sunday 26th of March 2023.
THIS ROLE IS NOT ELIGIBLE FOR SPONSORSHIP. APPLICANTS REQUIRE TO HAVE EXISTING RIGHT TO WORK IN UK.
Applicants should note that this post requires PVG membership in relation to working with vulnerable adults which Camphill Blair Drummond will pay for.
The Management of Offenders Act (Scotland) 2019 (Exclusions and Exceptions) applies to this role.
Camphill Blair Drummond encourages all candidates to follow the Scottish Government Covid-19 vaccination programme guidance when working in our Social Care environment.
JOB PURPOSE
Working in partnership with our H&S Maintenance Manager and Director of Operations, you will assist and / or take the lead with the following:
Assist in the management of the organisations buildings, facilities, infrastructure, estate & equipment in partnership with respective team leads.
- In partnership with the Maintenance Manager, assist in the management of a range of employees & contractors to ensure buildings, facilities and equipment are maintained within statutory legislation and best practice.
- In conjunction with other managers, ensure the organisation follows a robust Health & Safety Management System and drive forward continuous improvement in our Health & Safety performance.
- To ensure that all the organisation’s buildings, estate and equipment are managed in a safe manner and any associated risks to employees, residents, volunteers and the public are properly understood and minimised.
- To provide generalist H&S support and oversee organisational H&S systems and procedures.
- To drive forward the structure and culture with regards to health and safety requirements, providing hands on help and support for the management team and other employees in the organisation who have a more prominent H&S role.
- To contribute and participate in a range of property maintenance activities.
Supporting the Camphill ethos is a key element of the role to ensure that Camphill Blair Drummond maintains its role as a leader in care provision and that the people who live and work in our community can develop in a therapeutic environment.
MAIN RESPONSIBILITIES
Main Responsibilities:
Health & Safety Management: Maintain and develop the organisations H&S Management Systems in conjunction with other managers
- People Management: Supervising employees, volunteers and contractors.
- Project Management: Assisting the Maintenance Team with the leadership & management of all maintenance and capital projects.
- Maintenance Management: Assisting with the preparation and management of the planned maintenance strategy.
- Contractor Management: Assisting with all maintenance, property and estate contracts.
- Budget Management: Assisting with and in partnership with the H&S Maintenance Manager and Finance Manager, prepare and monitor the maintenance team budget.
- Customer Relationship Management: Assisting with the effective communication with a range of external and internal partners.
- Maintenance Activities: Leading and assisting with a range of property and maintenance activities.
MAIN DUTIES
Working alongside our Maintenance Manager and Estate Team, you will assist and where delegated, take the lead with the following property, facilities & estate tasks:
Contribute to the development and delivery of a planned maintenance strategy for the organisations buildings, facilities, infrastructure, estate and equipment.
- To ensure that all the organisations buildings, facilities, infrastructure, estate and equipment are maintained and managed in a safe manner and any risk to employees. residents, volunteers and the public are properly understood and minimised
- To ensure Health & Safety compliance for facilities and services across all our buildings and estate.
- Assisting with the management of a range of employees and contractors to ensure buildings, facilities and equipment are maintained to high standard and within statutory best practice.
- Assist with the project management, supervision and coordination of the work of contractors.
- Take the lead on organising minor capital improvement projects and repair works, utilising team resources and where necessary, external contractors.
- Assist with the management of the maintenance and safe operation of facilities within the organisation and surrounding estate, including identification and preventative maintenance programmes.
- Contributing to developing and implementing policies, procedures and systems that support the efficient operation of all properties, facilities, the estate and equipment.
- Assisting with coordinating and organising effective recording systems for all buildings, facilities and equipment matters
- In partnership with the Maintenance Manager, ensure processes are in place to check and monitor safe working procedures and practices and that relevant documentation is in place for all contractors working on site.
- Working alongside the Maintenance & Estate Teams make sure they are fully compliant and up to date with required mandatory training such as manual handling, working at heights.
- Contributing to the accuracy and relevance of the organisations property and equipment emergency planning and disaster recovery plans.
- Ensure up to date knowledge and compliance with current regulatory standards.
- Contribute to annual budgets, analyse spend and monitor monthly management accounts
- Contributing to the plan for future development in line with strategic business objectives.
Working in partnership with the Director of Operations and other managers, you will take the lead in the following Health & Safety responsibilities and tasks:
To ensure the Organisation is fully compliant with the Health and Safety at Work Act 1974 and subsequent legislation. Ensure the organisation has in place and follows a compliant Health and Safety management system together with Food Safety and Fire Regulations.
- Take the lead on coordinating the work of the Health and Safety Committee. Ensuring it meets regularly and identifies and reviews all relevant Health and Safety matters, minutes are taken, and actions followed through.
- To ensure the organisations Health and Safety management system remains current and reflects best practice, that the policies within are routinely reviewed and updated, and that H&S records are accurately maintained.
- Ensure that accidents and near misses are properly recorded, notified, investigated, lessons learned and any changes to processes and procedures implemented to prevent reoccurrences.
- Contributing to reports for the Board of Trustees on Health and Safety, accident and near miss statistics.
- Encourage and support a culture across the organisation that takes Health and Safety matters seriously and one where everyone understands their responsibilities and duties and is committed to fulfilling them.
- Take the lead with ensuring fire safety arrangements and fire risk assessments are suitable and sufficient including appropriate training and that equipment and procedures are maintained in line with legislation.
- Prompt General Risk Assessments, consider how risks can be reduced and advise on other assessments that may be required.
- Assist employees and volunteers with the development and review of risk assessments and where appropriate, prepare risk assessments for the work undertaken by others.
- In partnership with managers, carry out Health and Safety visits to the various areas within the business and undertake inspections, contribute to delivering a prioritised action plan which covers those issues that need addressed.
- Assisting colleagues with advice on a range of specialist areas e.g. fire regulations, hazardous substances, safeguarding machinery.
- Coordinate and organise effective recording systems for all H&S matters.
QUALIFICATIONS
Qualifications:
Essential
- Recognised Health and Safety Qualification such as Nebosh (or commit to attain)
- IOSH qualified, level 5 (or commit to attain)
- Trade experience (e.g. Joiner, Electrician, Plumber)
Desirable
- Construction background
EXPERIENCE AND SKILLS
Experience and Skills:
Essential
- Minimum experience of 2 years in a similar role
- Management, leadership & supervisory experience (minimum 2 years)
- Knowledge and awareness of the Health & Safety requirements in a business provide a range of care focused (or similar) services
- Knowledge of general maintenance methods and operating requirements
- Knowledge of mechanical and electrical workings within a building background
- Good working knowledge of techniques relating to building, road, services and general infrastructure maintenance
- Proven track record of delivering in one or more of the following property, facilities and health and safety systems
- Ability to meet tight deadlines, with accuracy, attention to detail and discretion
- Strong planning and organisational skills
- Excellent interpersonal and influencing skills
Desirable
Experience in a care or similar setting
- Good financial acumen
- Positive, open minded and collaborative
- Excellent time management skills
- Knowledge of fire safety legislation and experience of practical fire precautions in a care environment
- Good working knowledge of food safety matters
PERSONAL ATTRIBUTES
Essential
- Ability to meet and deal tactfully and courteously with fellow employees, trustees, volunteers, residents and contractors.
- Able to follow procedures and instructions as part of a team
- Positive attitude and committed to delivering high standards
- Flexibility to respond to a range of different work situation
- Ability to work on their own, set targets, monitor and evaluate progress.
- Excellent written a verbal communication skills
- Compassionate & supportive of the aims of a community with particular beliefs, seeking to serve people with special needs
- Stay abreast and comply with all local, regulations and standards including all job specific guidelines
