Assistant Deeds Archivist

Assistant Deeds Archivist London, England

Douglas Scott Legal Recruitment
Full Time London, England 27000 - 30000 GBP ANNUAL Today
Job description

Assistant Deeds Archivist
International Law firm
London
£27,000-£30,000

An international, top50 law firm are currently looking to recruit an assistant Deeds Archivist to join the team. The successful candidate will provide administrative support across the team. The majority of the work will come either directly from the Deeds Archivist , but also through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA) and Administrative Assistants (AA). The role is to support with the effective and secure handling of deeds held by the Firm.

Duties will include:

Taking instruction from the Deeds Archivist to undertake admin tasks relating to archiving/file requests
To obtain knowledge of client specific protocols and processes, and building these into current practices, working with the Deeds Archivist and the Practice Governance and Risk Group and Client Partners where required.
Handle and securely store deeds adhering to the Firms policies and procedures
Arranging for deed records to be correctly placed in the Firms and the storage companies online deeds database.
Requesting and processing deeds from other offices and from the storage company as needed.
Re-assign deeds which are in the name of a leaver or any general change in fee earner when notified.
Maintenance of deeds records, ensuring receipted schedules are attached to any closures as and when received.
Ensure deeds received IN are booked out on the Firms Deeds database
Scheduling and sending out of deeds ensuring secure transportation
Answering any enquiries raised from internal colleagues
Assisting the HL/PA/LSA/AA with scheduling
Assisting the HL/PA/LSA/AA with general office administrative tasks where capacity allows (e.g. scanning, printing, assisting with post and deeds in the rolling shelving etc)
Checking deeds and schedules for accuracy and updating where necessary
Any other administrative duties required in this role
Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with HL and Deeds Archivist where challenges arise
Checking client and internal data for accuracy
Ensuring compliance with firm wide/department policies and procedures
Maintain a high standard of customer service within your area of responsibility
Adhere to all firm policies and procedures
Consistently and appropriately update service users on progress where appropriate

The Candidate:
Relevant office-based archivist experience
An aptitude for archivist management and processes
Intermediate knowledge of Microsoft Office
An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
Good organisational skills and ability to manage own time effectively within a fast-paced environment
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

If you have the relevant experience and would like to discuss further, please send your CV to [email protected]

Assistant Deeds Archivist
Douglas Scott Legal Recruitment

https://www.douglas-scott.co.uk/
Manchester, United Kingdom
Kathryn Riley
Unknown / Non-Applicable
1 to 50 Employees
Company - Private
HR Consulting
2004
Related Jobs

All Related Listed jobs

Laboratory Technician
Lonza Slough, Berkshire, South East England, England 17359 - 22301 GBP ANNUAL Today

Assisting in all activities in laboratories supported by Site Laboratory Services as business requires. Completing housekeeping activities to maintain workplace

Summer Holiday Camp from July 2023 to August 2023 with possible extentions.
Tower Hamlets Youth League United London, England 9.38 GBP HOURLY Today

Part-time hours: 7 per week. Responsible for delivering supermarket orders to the customer's designated address. Fluent in English, can communicate normally.

Communications Manager, Media - Director
BNP Paribas London, England 58337 - 76655 GBP ANNUAL Today

Build strong internal networks with key stakeholders and closely collaborate on awards entries, particularly in relation to organising pitches and interviews

BTR Account Manager
Home Made London 40000 - 50000 GBP ANNUAL Today

You will have the primary responsibility of delivering exceptional results for highly sophisticated property clients, through being a trusted advisor, building

Barista
Starbucks London, England 21000 - 23100 GBP ANNUAL Today

This job creates the Starbucks Experience for our customers by providing customers with prompt service, quality beverages and products, and maintaining a clean