Army - External Resources Coordinator - Infantry Training Centre (ITC) Catterick, England
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Location
About the job
Job summary
The Infantry Training Centre (ITC) delivers Infantry basic training and initial trade training and is based in Catterick Garrison. The ITC consists of three units; 1 and 2 Infantry Training Battalions (ITB) and a Support Battalion all collocated along with Headquarters School of Infantry. 1 and 2 ITB undertake the Combat Infantry Course (CIC) for all recruits who wish to join the Infantry regular and reserve. The ITC also commands Pegasus Company (which delivers P Coy), the Army School of Ceremonial, and the Army School of Bagpipe Music and Highland Drumming (based in Edinburgh).
We deliver training which covers everything from developing a civilian arriving with no military experience into a trained, confident Infantry soldier, to instructing people to play the Bagpipes.
Whilst military training is undertaken by highly skilled and experienced members of the Army, we are supported by almost 200 Ministry of Defence (MOD) Civil Servants along with a number of Defence contractors. We are in roles from drivers to HR Clerks and storekeepers to tutors.
If you have the skills and/or drive to support us in delivering World Class Infantry Training, we would love for you to join us! Ready to find out more about the role?
This post is advertised at 37 hours per week.
Job description
As the External Resources Coordinator in the Training Office, you will have overall responsibility for the requesting, verification and resource management of all external ranges and training areas for ITC course outputs.
Flexibility and good organisational skills will be required.
Person specification
Duties:
- Responsible for de-conflicting, requesting, verification and subsequent management of all external ranges and training areas for ITC Catterick using the Bidding and Allocation Management System (BAMS).
- Organise alternate range / dry training solutions when the original allocations are lost to higher priority units. Make programme changes where necessary in order to facilitate change ensuring training teams are kept informed.
- Make amendments / additions / cancellations to training and resource requirements and accurately reflect this information on an Excel document.
- Routinely revisit all training programmes to ensure all external ranges and training areas have a suitable resource allocated.
- Liaise with Defence Infrastructure Organisation (DIO) in order to ensure ITC training objectives can be met effectively on the allocated training resource.
- Act as the ITC liaison point of contact with DIO.
- Use internal management documents and systems to record all changes to prioritised resources so that the correct resource is allocated to the training activity and that all ITC team members are notified of any changes.
Desirable Requirements:
- IT Literate in Microsoft Office Applications.
- Proficient in the use of the Bidding and Allocation Management System (BAMS).
- Proficient and familiar with Training Administration and Financial Management Information System (TAFMIS).
- Familiarity with Defence Systems Approach to Training, Course Programming.
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Leadership
- Delivering at Pace
- Making Effective Decisions
- Working Together
Benefits
As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills including opportunities to complete a workplace apprenticeship. Successful candidates can discuss their development options with their manager when in post
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Free on site parking
- Dog Friendly Working Environment (Policy Compliant)
- Access to a range of retail and recreational facilities including our gym
- A comprehensive Discover my benefits package which includes discounts from high street retailers, gym membership and much more
ALLOWANCES
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Please note:
Expenses incurred for travel to interviews will not be reimbursed.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
Things you need to know
Selection process details
Applications will be sifted on all Behaviours, but in the event of a significant number of applications, an initial sift will be conducted on the lead 1 or 2 Elements / Behaviours:
- Making Effective Decisions.
- Communicating and Influencing.
In this instance the remaining elements will be tested at interview.
Please note that it is essential that your personal statement (500 words) is aligned to provide evidence that you have the knowledge and recent practical experience for each of the following selection criteria in your application:
- Competence with IT systems.
- Organisational skills.
- Ability to work efficiently and as part of a team towards individual and collective goals.
At application you will be assessed against the following:
- Behaviours: Leadership, Making Effective Decisions and Communicating and Influencing.
- Experience: Working with IT systems (especially previous experience of working with BAMS and TAFMIS).
At interview you will be assessed against the above along with the following:
- Behaviours: Delivering at Pace, Working Together.
- Experience: Examples of Problem Solving.
Application sifting is scheduled to take place within 1 week of closing date, with interviews to follow thereafter.
Interviews will be held in Vimy Barracks, Catterick Garrison, DL9 3PS, any changes to this will be sent to candidates if selected for interview. A minimum of 2 full working days notice will be given. We endeavour to stick to these dates, but these are subject to change around business needs.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected]
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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