Army Business Support Administrator Andover, England
Job description
Details
Reference number
Salary
Job grade
Contract type
Business area
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Job summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 9,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, firefighters and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such having data & Information that is secure, accessible and valid is critical in enabling the Army to meet is operational outcomes and Defence taskings D Info and the Info DA is crucial in making this a reality.
This post will be within the Army TLB, working in the Directorate of Information (D Info). This is an exciting opportunity to join the business management function and support the operation of the Information Design Authority (Info DA). We are looking for a motivated individual to join the business management function within the Info DA.
If you want to be involved in a rapidly growing and evolving team that is responsible for digitally transforming the British Army, then this is the role for you. The Info DA is a new design authority that has been created as a result of the Army Operating Model and is the mechanism by which we will enable, assure and facilitate the British Army becoming a Digital war-fighting Force!
This is a fantastic opportunity for someone to join a new team that is genuinely facing an exciting future and is leading the Army in Digital ways of working through the digital revolution. We want to hear from you if you want to be part of this journey and believe you have the potential to help us, we are fully committed to upskilling and training all our team members to become digital champions and support us in delivering our mission of Digital Transformation of the British Army!
This position is advertised at 37 hours per week.
Job description
As a member of the Info DA Business Management function, you will be a key contributor to providing administrative, financial and contractual support across all Info DA functions. The successful incumbent will be integral to supporting the Info DA operating model bringing together multiple digital functions to work in a coherent manner enabling the assurance, enablement and governance of a Digital Army.
The position holder is key in supporting the operation and business management of the Info DA and the Chief Information Architect. Higher level responsibilities include supporting the Info DA financial management, management of contracts, Contracting, Purchasing and Finance (CP&F), Info DA, SharePoint and the Microsoft Teams Planner.
Person specification
We are looking for a driven individual who has the ability, desire and potential to learn and develop into a digital business administrator. We are a large team which is continuing to grow, the ability to be well versed in communicating and working with others is essential, this will be internally within the Info DA and externally across the organisation to support the mission and intent of the Info DA.
Experience working with Microsoft office suite is essential. Experience in Microsoft teams is desirable as is Microsoft SharePoint. The incumbent should be motivated and able to prioritise tasks and be able to work as part of a large team spanning different levels and types of stakeholders. The successful candidate will be computer literate with the ability to pick up and learn new skills and undertake training courses for the purpose of delivering the tasks and develop on a professional level, a genuine desire to develop, learn and contribute to the team is essential and will be paired with a system and leadership structure that is genuinely an advocate in developing individuals and teams to deliver value to the British Army.
Specific responsibilities include;
- Provide general administrative and financial/contract support across all Info DA functions
- Management of finance and contracts, including invoicing on CF&P and recording invoices on a monthly basis.
- Support to new joiners, including passes, accounts, IT, new joiner inductions and ensuring they complete mandatory training
- Executing the business unit Information Management Plan.
- Maintenance and development of all Info DA SharePoint sites and ensure data held is kept in line with Army data policies.
- Developing and managing support services to improve electronic ways of working
Please supply a CV with details of your job history
Also, a Personal Statement is required with examples of working within a similar role or experience - 500 words
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation.
The successful candidate will have the opportunity to gain a recognisable qualification, Business Administration, this will be done via an Apprenticeship.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Working Together
- Leadership
- Seeing the Big Picture
- Making Effective Decisions
- Communicating and Influencing
We only ask for evidence of these behaviours on your application form:
- Managing a Quality Service
- Working Together
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training delivered by an external training provider. This means minimal disruption to your work alongside a big developmental opportunity.
Professional qualifications which can be achieved through an apprenticeship range from Level 2 (equivalent to 5 GCSEs/ broadly equivalent to Scottish National 5s(N5s)), Level 3 (equivalent to 2 A Levels//broadly equivalent to Scottish Higher/Advanced Higher (H/AH)), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree. They normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their manager when in post.
Discover my benefits- outlines the range of benefits available to MOD Civil Servants.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Please note, expenses incurred for travel to interviews will not be reimbursed.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.”Posts based in London will attract the relevant London weighting.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
This vacancy is part of the A Great Place to Work for Veterans initiative: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
At application, you will be assessed against the following:
- Behaviours: Managing A quality service, Working Together
- Experience: Career History, Personal Statement
Candidates will be required to provide CV details to include: job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability.
At interview, you will be assessed against the above along with the following:
- Behaviours: Leadership, Seeing the Bigger Picture, Making effective Decisions, Communicating & Influencing.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team :
Further information
