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Job description

ARE YOU A RECENT SCHOOL OR COLLEGE LEAVER LOOKING FOR AN APPRENTICESHIP OPPORTUNITY WITHIN LAW

An opportunity for a person with ambitions of a career in law to develop within an established Southampton Law Practice. Fantastic opportunity to learn and earn at the same time! General duties include making and receiving telephone calls, preparing precise attendance notes, and filing, etc.

FUTURE PROSPECTS

• We are willing to provide career progression for the apprentices as well as a career within the legal field if they wish to do so.
• Wage to increase as the Apprentice progresses

THE LAW PRACTICE

• Established law practice dealing with different aspects pf Law

THE POSITION

The role of an Administration Apprentice within a Law Practice may include but not limited to;

• Performs clerical duties, including, but not limited to, mailing and filing correspondence, placing orders, and answering calls
• Interacts with clients and visitors
• Sorts and distributes incoming mail
• Arranges meetings by reserving rooms and managing refreshments
• Types correspondence, meeting notes, and forms among other documents
• Photocopies, scans, and files appropriate documents
• Edits documents for accuracy
• Maintains accurate records and enters data
• Conducts research and compiles data
• Signs for delivered packages and distributes them to the appropriate recipient
• Interacts with Solicitors when necessary
• Assists in setting up new client accounts
• Maintains financial database records
• Covers reception from time to time
• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Performs additional duties when required

IMPORTANT

• The individual needs to be highly disciplined, smart in appearance, reliable and timekeeping must be of the highest standard.
• Please note before application that an Apprenticeship is not suitable for candidates looking for part-time work, or work experience during a gap year.
• An Apprenticeship requires candidates that have left school, college or university
• Please consider if the business is a viable commutel(unfortunately we are unable to consider applications where there will be a need to re-locate)
• The employer questions are important so that we have an understanding of a candidate's suitability for the role. Unfortunately, applications that have not answered the employer questions will not be considered.
• Please check the start date of the vacancy

Desired skills

• 4-9 grades English and maths GCSE's
• Confident with excellent communication skills.
• Ability to multitask and manage reception in conjunction with other administration duties
• Good attention to detail
• Good working knowledge of ICT packages including Word, Excel and Outlook.
• Ability to demonstrate or gain a clear understanding of the firm’s in-house systems where training will be given
• Excellent presentation, organisation and timekeeping skills
• Awareness of confidentiality and safeguarding
• The ability to use own initiative, be able to work individually as well as part of a team
• Must be well-presented with a clear, pleasant telephone manner
• Good organisational skills
• Good client care skills

Personal qualities

• Well presented and polite
• Ability to take the initiative
• Confident at dealing with people at all levels
• Reliable and adaptable
• Willingness to take on challenges and to push oneself further
• Motivated and keen to learn new skills

Training to be provided

Course Content:

• Utilising IT programs and software
• Decision making
• Managing a quality service
• Project management
• Understanding the organisation and stakeholders
• Relevant regulations and policies
• Business fundamentals
• Professionalism and performance management

You will complete the Level 3 Business Administrator Apprenticeship Standard.

• This Apprenticeship will involve off the job training.
• You will also develop your knowledge, skills and behaviours.
• You need to have an employer to support your Apprenticeship and be employed in a relevant job role.
• The typical length of this Apprenticeship course is 18 months.
• This course has multiple start dates throughout the year

Apprenticeship information

Business Administration | Gateway Website (gatewaytrainingconsortium.co.uk

Things to consider

• Please check prior to application that the business is a viable affordable commute
• Please have a CV prepared on a word document
• An Apprenticeship and employer requires any potential candidate to be dedicated, please consider this before applying.
• The employer questions are important so that we have an understanding of a candidates suitability for the role. Unfortunately, applications that have not answered the employer questions will not be considered.
• Vacancy is for an immediate start, please consider this if you are still in education.
• PLEASE DO NOT CONTACT THE EMPLOYER DIRECTLY
• The closure dates are for a guideline only and the vacancy may close prior to the dates advertised. How far do you live from the business and please detail how long it will take to travel?

Job Types: Full-time, Permanent

Salary: From £19,000.00 per year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application question(s):

• 'Thank you for your interest in this Apprenticeship. We are unable to consider applications that have not answered the following questions When did you complete your GCSE’s'
• 'Do you hold GCSE certificates for English and maths grades 4-9'
• Are you currently attending School, College or University(candidates in education are not eligible to start an Apprenticeship)'
• If hired when would you be free to start?(Please check you will be free on the vacancy start date)
• Would you have a local commute to the Southampton postcode SO 30 and how long would it take to travel(unfortunately we are unable to consider applications where there will be a need to re-locate)

Work Location: In person

Application deadline: 22/05/2023
Expected start date: 29/05/2023