Job description

Job Title: Administrator - Estates and Facilities Team (Technical Services and Compliance)

Employer: Large University

Location: Carmarthen or Swansea (office-based with agile working options after 1-2 months)

Contract Type: Temporary, with the potential for a permanent role

Contract Duration: 3-6 months

Start Date: Immediate

Rate: £12-16 per hour (depending on experience)

Working Hours: 37 hours per week

Job Description: The University's Estates and Facilities team is seeking an Administrator to support their Technical Services and Compliance department. This role requires office-based work in either Carmarthen or Swansea, with the possibility of agile working arrangements after an initial period of 1-2 months. The initial contract will be temporary, with the potential to transition into a permanent position.

Responsibilities:

· Direct support to the Head of Technical Services and Compliance to ensure that short, medium, and long-term priorities are planned, coordinated, implemented and monitored to ensure smooth and timely delivery.

· Have a strong working relationship with the Helpdesk administration team.

· Support the Technical Services & Compliance team and external contractors / stakeholders to ensure tasks are allocated and delivered in the most cost efficient and effective way possible.

· Support the Building Fabric Team Leader and Compliance Officer in ensuring scheduled work is prioritised and communicated to the team.

· Develop and maintain Unit administration processes and procedures, with a particular emphasis on effective Unit control and compliance with University policies and procedures.

· Ensure the relevant documentation is recorded into the CAFM system in a timely manner

· Responsible for the administration of the Compliance email inbox.

· Support all Unit meetings e.g. arranging logistics, minute taking, preparation of papers etc.

· Support the Head of Technical Services and Compliance with preparing reports such as compliance audit, annual reports and submissions for internal Committees.

· Make constructive contributions to improvements to Unit services or procedures.

· Maintain and oversee the Unit filing system and document library on behalf of the Unit to ensure information and data is up to date.

· Ensure that the interface with all external stakeholders / contractors is supported in a timely and proactive way.

· Assist the Head of Technical Services and Compliance with the management of unit budgets and spend.#

· Assist with the monitoring and coordination of all compliance issues on behalf of the Unit, maintaining a log of all necessary applications and returns in respect of licences and regulatory requirements.

Requirements:

• Previous experience in providing high quality administrative support
• Possesses good interpersonal and communication skills with the ability to communicate effectively at all levels.
• Ability to demonstrate effective organisational skills.
• Ability to apply attention to detail when required.
• Ability to meet tight deadlines when required
• Possess excellent IT skills
• Demonstrates self-motivation and ability to work unsupervised
• Demonstrates respect for a diverse range of people and recognises the importance of building sound working relationships.
• Able to work as part of a team and in partnership with others.
• Ability to start immediately is essential

If you are a highly organized and motivated individual looking to contribute to the smooth operations of a large University's Estates and Facilities team, this temporary Administrator role could be an excellent opportunity for you. With the potential for a permanent position, competitive hourly rates, and the chance to work in a dynamic environment, we encourage you to apply without delay.

How to Apply: If you meet the above requirements and are interested in this opportunity, please submit your CV or contact Emma Keir on 02920231000

Note: Only shortlisted candidates will be contacted for an interview.

We appreciate your interest in this position and thank all applicants for their time and effort.

Job Types: Full-time, Temporary contract

Salary: £12.00-£16.00 per hour

Benefits:

• Company pension

Ability to commute/relocate:

• Swansea, Swansea: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: BRCEK290623
Expected start date: 13/07/2023