Administrator Remote
Job description
Sodexo have a fantastic opportunity for an Administrator to join our Hub services. This is a home based role however occasional travel to our sites in Manchester, Leeds and Coventry to connect with colleagues may be required.
Reporting to our Contract Commercial Manager this role will be responsible for efficient administrative services for our Ministry of Justice FM North contract. Duties will include recording accurate data and entries into systems, ensuring all documents and records are updated and stored correctly and assisting building presentations for clients and colleagues.
The ideal candidate should have a high attention to detail, excellent administrative skills and working knowledge of IT systems - Microsoft suite.
Our wealth of experience partnering Government Agencies means we are able to transfer best practices from the corporate sector to create better working environments in the public sector. We bring services that increase employee engagement, wellbeing and productivity to the public sector to help support government to deliver on its promised outcomes while reducing costs. Our goal is to improve service outcomes and reduce overall costs to the taxpayer. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.
For more information on Sodexo Careers please visit Sodexo Careers
Main Responsibilities
- To maintain records of meetings and close out actions
- Accurate data entry and records
- Company compliance. To ensure that the company/contract accountancy, documentation, audits and administration procedures are carried out to the company standard
- Legislative compliance. Ensuring that all aspects of the business are conducted in accordance with all relevant statutory requirements and codes of practice
- Ensure payroll processing errors and overpayments are minimised by accurate and timely processing of payroll received from sites
- Support with the use of EprophIT systems for the trading accounts as and when required
- Act as first point of contact and subject matter expert for sites on transactional processes
- Monitor all processing and communication systems, to ensure all sites receive an efficient level of service
- Review SMS documentation on a regular basis ensuring all areas comply with company standard/compliance
- Monitor and report on unachieved planned work orders within the Servicetrac platform
- Gatekeeper for SharePoint - Monitor contract SharePoint site and files, ensuring all documentation is kept up to date. Escalate any issues with line manager
Please see attached job description for further information regarding the role requirements
The Ideal Candidate- Maintain and develop a positive working culture with all colleagues, client and external agencies through sound professional communication and advice
- Produce end of month reports and analytics for the senior leadership team (SLT) as directed
- To provide general administrative support for the Ministry of Justice Soft FM Contract
- Experience of completing finance administration tasks
- Knowledge of systems such as UDC payroll/Kronos or similar would be advantageous
- EprophIT experience desirable
- Attention to detail with high level of accuracy
- Calm, professional and confident telephone manner
- Able to prioritise workload and work to strict deadlines
- Ability to work on their own initiative as well as a team player
- Positive approach to learning and identifying own training needs as appropriate
- Resilience and ability to deal with unforeseen circumstances
- Excellent communication and IT skills
- Advocate of Employee Engagement
- IT literate with a working knowledge of Microsoft applications (Excel, Outlook, Word, Publisher, Visio)
- Must be able to demonstrate the ability to communicate effectively both verbally and in writing
- Previous experience in a similar role/service
At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.
Package Description
Up to £23,400 plus benefits
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:
- Flexible and dynamic work environment
- Competitive compensation
- Access to ongoing training and development programs
- Countless opportunities to grow within the company
- Full training and full protective uniform supplied
- Health and wellbeing incentives
- Training and development opportunities
- Reward and Recognition schemes
- Flexible working considered
- Volunteering days
- Cycle to work scheme
- Life Assurance
We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.
All offers are subject to full security clearance checks
Ready to be part of something greater? Apply today!
