Administrator London, England
Job description
Administrator
Job Description:
Central head office function supporting a group of care homes.
Liaising with home managers, home administrators and maintenance personnel.
Oversight of external contractor visits and maintenance of inspection schedules.
Keep track of purchases and warranties, report faults and arrange call out visits
Purchase ad hoc equipment / supplies for care homes.
Create monthly and quarterly rent demands, maintain a spreadsheet to ensure rents are collected on time. (less than 10 transactions on a monthly/quarterly basis).
Oversight of care rota – analysing reports of planned rotas vs actual worked, reporting on anomalies.
Diary management of managers holiday requests and record holiday days taken.
Oversight of care devices to ensure homes have required levels.
Based at our head office you will work alongside the accounts team wo are also based at this office (2 people, one male, one female). You will have a good level of common sense and be able to join the dots on requirements made of the role. You will be able to assist the accounts team by accurately recording purchases made on credit cards and sending invoices to the correct email addresses on hubdocs (accounting document storage system).
You will be able to take a list of requirements and prioritise and work through the list, at times you will be supporting the care homes in arranging emergency call out support. You will have a good rapport with suppliers and ensure the company is provided with the correct level of service whilst also achieving fair price. You will be able to compare prices and have talent in seeking out value.
We work with a few software providers, all software is intuitive and training will be provided. You will have good working knowledge of excel and be able to produce spreadsheets (comparative lists) which will display information in a clear way to enable directors to make decisions. You will have experience producing letters on Word.
You will work well with others, this is a collaborative role.
Induction and training for the role will be given with a level of ongoing support, however experience in a similar role is essential.
Job Types: Full-time, Permanent
Salary: £35,000.00-£40,000.00 per year
Benefits:
- Life insurance
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
- Yearly bonus
Ability to commute/relocate:
- nw4 1bj: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative experience: 2 years (preferred)
Language:
- English (required)
Work Location: In person
Application deadline: 06/09/2023
