Administrator Bradford, Yorkshire and the Humber, England
Job description
The purpose of this role is to coordinate and ensure the smooth running of the Phoenix Way programme in Yorkshire and Humber.
Range of Duties:
- To provide administrative support to the Phoenix Way Team at Impact Hub Bradford
- Coordinate internal and external meetings, including arranging travel and accommodation for team members where required
- Take and share minutes of meetings
- Maintain accurate records of project activities,
- Provide monthly updates on outputs and other KPIs to the Programme Manager
- Draft and submit monitoring reports to our funders as required
- Develop relevant documents and resources for Phoenix Way partners as required
- To initially respond to general enquiries about the Phoenix Way Programme
General Duties
We are a small organisation and as such are dependent upon team members willing to be flexible and support one another. In addition to the duties outlined above, there are a number of additional responsibilities that we expect all staff to undertake, regardless of role or seniority:
- Assist at events held in our co-working space
- Cover reception duties when required
- Welcome staff and visitors to our space
- Work flexibly to support the whole team
- Maintain databases and manual records of the organisation.
- Keep the office environment safe, clean and tidy
- To support and be willing to participate in any special projects as required by Senior Management.
- To be responsible for day to day management of IHB assets. Conduct routine tasks
- To carry out other duties commensurate with this post that may be required by the organisation
- To communicate with IHB Directors, corporate partners, funders, and staff, in a confidential, sensitive and professional manner
- Maintain databases and manual records of the organisation
- Keep the office environment safe, clean and tidy
- To be part of special projects as required by Senior Management
- To be responsible for day to day management of IHB assets. Conduct routine tasks
- To carry out other duties commensurate with this post that may be required by the organisation
- To undertake occasional evening and weekend duties as required
Essential skills and experience
- Demonstrable commitment to the reduction of inequalities faced by diverse and underserved communities
- Knowledge and understanding of the VCSE and creative sectors in Yorkshire and Humber
- Good organisation, communication and teamwork skills
- Excellent IT skills across most relevant applications
- Excellent customer service skills
- Excellent numeracy, spoken and written communication skills
- Ability to work to deadlines under pressure
- Proven strong organisation and problem solving skills
- Ability to write clear and concise reports
Desirable skills
- At least 2 years experience in a similar role
- Experience of developing reports for statutory, voluntary and corporate funders
For more information and an application pack, please go to: https://bradford.impacthub.net/careers/
Job Type: Full-time
Salary: Up to £24,150.00 per year
Benefits:
- Company pension
Schedule:
- Monday to Friday
Work Location: One location
Application deadline: 20/03/2023
Reference ID: IHB/A/2023/01
Expected start date: 03/04/2023
