Administrator Bradford, Yorkshire and the Humber, England

Impact Hub Bradford

Full Time Bradford, Yorkshire and the Humber, England 24150 GBP ANNUAL Today

Job description

The purpose of this role is to coordinate and ensure the smooth running of the Phoenix Way programme in Yorkshire and Humber.

Range of Duties:

To provide administrative support to the Phoenix Way Team at Impact Hub Bradford
Coordinate internal and external meetings, including arranging travel and accommodation for team members where required
Take and share minutes of meetings
Maintain accurate records of project activities,
Provide monthly updates on outputs and other KPIs to the Programme Manager
Draft and submit monitoring reports to our funders as required
Develop relevant documents and resources for Phoenix Way partners as required
To initially respond to general enquiries about the Phoenix Way Programme

General Duties

We are a small organisation and as such are dependent upon team members willing to be flexible and support one another. In addition to the duties outlined above, there are a number of additional responsibilities that we expect all staff to undertake, regardless of role or seniority:

Assist at events held in our co-working space
Cover reception duties when required
Welcome staff and visitors to our space
Work flexibly to support the whole team
Maintain databases and manual records of the organisation.
Keep the office environment safe, clean and tidy
To support and be willing to participate in any special projects as required by Senior Management.
To be responsible for day to day management of IHB assets. Conduct routine tasks
To carry out other duties commensurate with this post that may be required by the organisation
To communicate with IHB Directors, corporate partners, funders, and staff, in a confidential, sensitive and professional manner
Maintain databases and manual records of the organisation
Keep the office environment safe, clean and tidy
To be part of special projects as required by Senior Management
To be responsible for day to day management of IHB assets. Conduct routine tasks
To carry out other duties commensurate with this post that may be required by the organisation
To undertake occasional evening and weekend duties as required

Essential skills and experience

Demonstrable commitment to the reduction of inequalities faced by diverse and underserved communities
Knowledge and understanding of the VCSE and creative sectors in Yorkshire and Humber
Good organisation, communication and teamwork skills
Excellent IT skills across most relevant applications
Excellent customer service skills
Excellent numeracy, spoken and written communication skills
Ability to work to deadlines under pressure
Proven strong organisation and problem solving skills
Ability to write clear and concise reports

Desirable skills