Administrator Warrington, North West England, England
Job description
About Adapt Formwork Ltd
A Full Service Supplier of Formwork Equipment
At Adapt Formwork, we provide formwork solutions to the construction industry.
- RECORD KEEPING & ORDERS ARRANGING – Transport booking
- JOB READY SHEETS – Checklist always marked so you can be double sure everything has gone to site as needed for the customer and same upon return.
- FILING – Everything were it should be, typed up where applicable
- ADMIN DESK AND SUPERVISOR DESK: Everything in order by the end of every day, with everything in its place, so someone else can easily take over if you are off.
- PLAN OF ACTION: Be ready for the next day – If you are running low on tasks, ask the night before to have work prepared to keep you busy on the following day.
- PRO ACTIVE “FOCUSED” APPROACH: Find things to do which you think needs doing and run it by your manager to see if he agrees it’s useful.
- CONSTANT REVIEWS: Go over old procedures, databases and see if they can be improved or added to or deducted from, look at current suppliers and look for possible savings anywhere and everywhere, ie haulage, supplies, stationary.
- MONTH BEGINNING INVOICES – All live jobs at start of month invoiced to the month end
- INVOICES PRODUCED THROUGHOUT THE MONTH– When the job goes out up to the month end, when a job returned amended to that date, with loss damage or cleaning photos added.
ON HIRE
ON OFF HIRE SCHEDULE – UPDATE AND EMAIL EVERYDAY
ALL QUOTES TO THE YARD FOR CONFIRMED ORDERS HIRE AND SALE
SEND QUALITY EMAIL
SEND INFORMATION BEFORE DELIVERY EMAIL
STOCK CHANGES TO TECH
WAGON BOOKING AND PURCHASE ORDER (SIGNED BY AG IF LOSS)
SEND CONFIRMATION OF DELIVERY EMAIL
CREATE CONTRACT IN INSPHIRE
LIAISE WITH CREDIT CONTROL IF NO CREDIT RATING OR NO ACCOUNT
CHECK OR CREATE PROFORMAS
INPUT ITEMS FOR DELIVERY CHECK RATES
PRINT DELIVERY NOTES
GET DRAWINGS
PRINT LIFTING CERTIFICATES OR CREATE NEW ONES
TAKE PHOTOS OF WAGON AND UP LOAD AND SAVE
CHECK CHECKLIST FROM YARD
PUT CONTRACT ON HIRE
SORT ANY REHIRE (INCLUDING PURCHASE ORDER AND COLLECTION/DELIVERY )
PRODUCE QUOTES FOR SALES TEAM FOR EXTRAS
OFF HIRE
BOOK WAGON AND PURCHASE ORDER
CREATE COLLECTION NOTES
EMAIL CONFIRMATION TO CUSTOMER
CREATE OFF HIRE COUNT SHEET
TAKE PHOTOS AND UPLOAD AND SAVE
CHECK COUNT SHEET WITH YARD
PROCESS THE OFF HIRE
LOSS NOTIFICATIONS
DAMAGE NOTIFICATIONS
IF LOSSES ARE DISPUTED THEN NEED TO CHECK ALL ON/OFF HIRE PAPERWORK, PHOTOS AND CCTV
MONTHLY
CREATE MONTHLY INVOICES AND MAKE ANY MANUAL AMENDMENTS
SEND TO SALES FOR CHECKING
UPLOAD TO SAGE AND EMAIL TO CUSTOMERS
LOSS AND DAMAGE INVOICES
CREATE MONTHLY HIRE AND SALES ANALYSIS
CROSS REFERENCE MONTHLY FORECAST TO HIRE AND SALES ANALYSIS
LOSS AND DAMAGE INVOICES
PLY DAMAGE REPORT
STOCKS UP DATE WITH LOSS, SCRAP AND PURCHASES
HELP WITH ANY CUSTOMER INVOICES QUERIES
FILING
CLOCKING REPORT EACH MORNING
HOLIDAY FORMS PROCESSED (NOT YARD TEAM)
HOLIDAY CALENDAR UPTO DATE AND EMAILED
PURCHASE ORDERS CREATED AND SIGNED OFF
BUYING THINGS ONLINE AT BEST PRICE FOR DELIVERY AND COLLECTION
SCANNING RECEIPTS TO ACCOUNTANT FOR PAYMENT
STATIONERY ORDER
PROCESSING SUPPLIER INVOICES AND PURCHASE ORDERS
KEEP EYE ON COSTS OF REGULAR PURCHASE ITEMS FOR PRICE CHANGES
COMPANY CARS
ORDERING FUEL CARDS
PAYING BRIDGE CROSSINGS, TOLLS OR CONGESTION CHARGES (INFREQUENT)
SPEEDING FINE OR TRAFFIC OFFENCES PAY (DEDUCT), QUERY AND NOMINATE THE DRIVER
NEW STARTER PACKS
NEW STARTER KEY FOBS
POSTING JOB VACANCY ADVERTS
UPDATING INSPHIRE WITH NEW PRICES/NEW ITEMS
ANSWER PHONES
BOOK ACCOMODATION, FLIGHTS, TRAINS (AS AND WHEN INFREQUENT)
SCANNING DOCUMENTS FOR
QUOTES AND ORDER CONFIRMATIONS
ANY OTHER DUTIES AS REQUIRED
Salary negotiable upon experience.
Job Type: Full-time
Schedule:
- 8 hour shift
Work Location: One location
Job Type: Full-time
Salary: From £10.00 per hour
Benefits:
- Company pension
- On-site parking
Schedule:
- 8 hour shift
Work Location: In person
