Administrative Officer

Administrative Officer Alloa, Scotland

Play Alloa
Full Time Alloa, Scotland 13.75 GBP HOURLY Today
Job description

Purpose of Post

To competently support the Organisation in service user management and general admin tasks

Contract Basis: 3 month Probationary Period, permanent contract dependant on funding

Hours: 30hrs a week to be worked over 5 days, Mon-Fri, 9-3.30

Rate of Pay: £13.75

Pay Frequency: Monthly

Duties and Responsibilities

Key Areas

1. Service User Management

2. General Administrative Tasks

3. Building Maintenance Management

4. Financial Tasks

1. Service User Management

· Manage Service User Records

· Manage the Organisation’s Database

· Complete monthly Service User Data Record Sheet Updates

· Issuing Parent/Service User Packs/Maintaining and Updating Waiting Lists

· Organising first visits

· Communicating with Parents

2. General Administrative Tasks

· Reception Duties: buzzer, telephone etc

· Printing/Photocopying/Typing/Filing

· Correspondence and Mailing Post

· Purchasing Supplies

· Maintaining HR Folders under the direction of HR Officer

· Maintaining Board Records/Memberships/Insurance etc (with HR Officer)

· Produce all Forms/Record Sheets etc required for Sessions on request

· Produce and Process Attendance Registers for SU’s & Staff

3. Building Maintenance Management

· Maintain H&S Folders/Records/Processes/Arrangements

i. Fire Safety

ii. Food Business

iii. Water/Waste/Personal Hygiene/Security

iv. General Maintenance/Boilers/Heating

v. IT/PAT Testing/General Cleaning

4. Financial Support

a. Provide support with financial tasks

b. Identifying savings

c. Gift Aid Management

NB: This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must be prepared to disclose any convictions they may have and any orders which have been made against them.

Job Type: Part-time
Part-time hours: 30 per week

Salary: £13.75 per hour

Benefits:

  • Free parking

Schedule:

  • Day shift
  • Monday to Friday
  • Weekend availability

Ability to commute/relocate:

  • Alloa, FK10 1AN: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Application deadline: 31/08/2023
Reference ID: ADMINJULY2023

Administrative Officer
Play Alloa

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