Administrative Officer Alloa, Scotland
Job description
Purpose of Post
To competently support the Organisation in service user management and general admin tasks
Contract Basis: 3 month Probationary Period, permanent contract dependant on funding
Hours: 30hrs a week to be worked over 5 days, Mon-Fri, 9-3.30
Rate of Pay: £13.75
Pay Frequency: Monthly
Duties and Responsibilities
Key Areas
1. Service User Management
2. General Administrative Tasks
3. Building Maintenance Management
4. Financial Tasks
1. Service User Management
· Manage Service User Records
· Manage the Organisation’s Database
· Complete monthly Service User Data Record Sheet Updates
· Issuing Parent/Service User Packs/Maintaining and Updating Waiting Lists
· Organising first visits
· Communicating with Parents
2. General Administrative Tasks
· Reception Duties: buzzer, telephone etc
· Printing/Photocopying/Typing/Filing
· Correspondence and Mailing Post
· Purchasing Supplies
· Maintaining HR Folders under the direction of HR Officer
· Maintaining Board Records/Memberships/Insurance etc (with HR Officer)
· Produce all Forms/Record Sheets etc required for Sessions on request
· Produce and Process Attendance Registers for SU’s & Staff
3. Building Maintenance Management
· Maintain H&S Folders/Records/Processes/Arrangements
i. Fire Safety
ii. Food Business
iii. Water/Waste/Personal Hygiene/Security
iv. General Maintenance/Boilers/Heating
v. IT/PAT Testing/General Cleaning
4. Financial Support
a. Provide support with financial tasks
b. Identifying savings
c. Gift Aid Management
NB: This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must be prepared to disclose any convictions they may have and any orders which have been made against them.
Job Type: Part-time
Part-time hours: 30 per week
Salary: £13.75 per hour
Benefits:
- Free parking
Schedule:
- Day shift
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Alloa, FK10 1AN: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
Application deadline: 31/08/2023
Reference ID: ADMINJULY2023
