administrative manager Remote

Onfido

Full Time Remote 10.56 - 12.04 GBP Today

Job description

Onfido is the new identity standard for the internet. We empower people around the globe to reach services they love and need simply, speedily and safely – whether they’re renting a car or opening a bank account or completing a high-value transaction where identity is key. We built a full-service suite of AI-powered identity verification solutions with fairness and inclusiveness at their core, and were awarded ‘Outstanding Leader in Accessibility’ and ‘Best Innovation in Algorithmic Bias Mitigation’ awards at CogX.

Onfido is an established pre-IPO technology company with a prominent position in the global marketplace that has been repeatedly recognized for excellence in performance and innovation. In 2021 we were awarded ‘Artificial Intelligence and Machine Learning Hot Company’ by CyberDefense Global Infosec Awards, ‘Fraud Prevention Innovation of the Year’ at the CyberSecurity Breakthrough Awards, and named to the CB Insights Fintech 250 for the fourth year running. We've received over $200 million in funding from investors including TPG Growth, Microsoft, and Salesforce to achieve our vision. We partner with thousands of businesses to help millions access services every week – from billion dollar institutions to hypergrowth unicorns. We support identities from 195 countries, and 2,500+ document types. Our recent growth is fuelled by continued increasing demand in the United States – where we’ve grown in year-over-year sales by 264% – as more enterprise organisations accelerate their digital transformation plans with Onfido.

Our goal is to work together to promote and celebrate an inclusive and diverse community. Collectively, all Onfidoers are committed to creating an environment where everyone can be themselves, and where differences are celebrated. We encourage people from all backgrounds and cultures to come together to solve some of the world's most interesting problems.

The Opportunity

As part of a wider Legal team, you will be working closely with our General Counsel and Senior Corporate Counsel to provide corporate support across our global group. You have a good understanding of the challenges that a scale-up faces when providing equity across multiple countries - adapt at finding solutions within a fast paced environment. You will interact with all our Business Operations teams, as well as our Board and investors - so will be comfortable communicating at all levels of seniority. This is a fantastic opportunity to showcase and develop your skill set working across our wider Business Operations function - working with our Legal, Finance, Tax and People teams.

Please note this is a 12month FTC position

As a Strategic Company Secretary & Equity Administration Manager at Onfido you will:

Equity administration: Working closely with the Legal, Tax and People teams to own the day to day management of our global equity schemes, equity management platform and equity reporting, including equity modelling for internal and external requirements. Managing equity grants, options exercises and process efficiencies across systems such as CapDesk and WorkDay
Company Secretarial: Managing company secretary requirements for our global entities, including filings, statutory registers and management of registered addresses, with support from the Senior Corporate Legal Counsel and Finance team
Cap table management: Managing updates to our cap table. Providing cap table reporting to our investors
Board and corporate: Working closely with the Senior Corporate Legal Counsel and General Counsel, supporting corporate and investor consents and resolutions for our group board, along with board requirements across our global entities
Investor reporting: Provide the Finance team with support on investor relations data requests, advising on the information rights for our investors and ensuring data is provided within the required time frames.

We’re looking for a Strategic Company Secretary & Equity Administration Manage who can display the below skills & experience throughout our interview process:

Relevant experience in a company secretarial / legal role
Significant experience managing/supporting global share option schemes
Experience managing an online equity management platform (one of Carta, Capdesk, Ledgy, Shareworks etc)
Understanding of basic modelling to allow for the build of cap tables, equity reporting and investor reporting
Excellent communication skills - can summarise complex issues in a simple way to non-legal audiences
Operational excellence - good with systems, processes and technology
Project management mindset - able to manage upwards and across to see a project or task through to completion
Self-starter - takes the initiative in spotting process efficiency opportunities and finding ways to solve challenges
Comfortable in a fast paced environment
Desirable (but non essential) to have project management or administration experience of equity/debt fund raising rounds and/or M&A.

#LI-CV1

Onfido Culture

Onfidoer’s share a set of core values and want to hear from you if you believe in:

> Succeeding together; you work collaboratively and put the team first

> Taking pride; you care about quality, producing great work and customer / user outcomes

> Creating customer buzz; you demonstrate a strong user / customer focus

> Learning things & sharing them; you have a natural curiosity and default to sharing knowledge with others

> Finding a better way; you’re adept at finding solutions, experimentation and innovating to make things better

Benefits

We're committed to making Onfido a fantastic place to work, so we go to great lengths to give you what you need to succeed. You will receive:

> 25 days annual leave plus a day off for your Birthday.

> Two paid volunteering days per year.*

> Bupa Private Medical and Dental Insurance*

> Life Assurance (3x Annual Base Salary)*

> Pension with The People’s Pension (employer contribution 4% of base salary)*

> Generous paid parental leaveFree mental health coaching provided online

> Life enrichment allowance of up to £80 per month to use for services including gym, yoga, fitness classes, massages, childcare, and therapy

> Dedicated learning opportunities including using tools like Learnably with availability to use for learning resources such as books, coaches, conferences, courses, podcasts, and more

> Our open and transparent culture is reflected in our “Better Together” motto and we bring this to life by meeting once a week for our global weekly roundup (OnThursday); holding quarterly team socials, and other company-wide social events

> Expense up to £300 (or local equivalent) to purchase workstation setup equipment

> The opportunity to become a member of Onfido’s resource groups in order to learn different skills in our belonging groups

after passing probation

Onfido Balance

Personal hyper-growth requires a fast-moving environment, a clear career development plan and—crucially—looking after ourselves.

Onfido Balance is the toolkit we’ve developed to succinctly communicate our benefits offering:

> Our Body benefits prioritise health, wellbeing, exercise and recovery.

> Our Head benefits are focussed heavily on learning whatever your learning style, mental wellness and flexible working.

> Our Heart benefits are framed around sharing our success with our peers, our local communities and our future selves in the form of equity, corporate social responsibility and better togetherness.

Check out Life at Onfido via our LinkedIn Careers Page!

Onfido is committed to creating a diverse and inclusive work environment. We're always on the lookout for talented, passionate people and encourage applications from all backgrounds regardless of age, disability, gender, sexual orientation, parental status, race or religion. If you need reasonable accommodation at any point in the application or interview process, please let us know.

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