administrative manager Chelmsford, England
Job description
About the Role
To be responsible for the efficient management and direction of the reception/administration team, ensuring all administrative duties are performed effectively and to the required standard, meeting the objectives of the practice.
To support the management team in promoting ED&I, SHEF, quality and continuous improvement, confidentiality, collaborative working, service delivery, learning and development and carry out other duties as directed by the management team
The responsibilities of this role will include:
- Overseeing the administration and support operations of the practice, ensuring staff achieve their primary responsibilities.
- Line managing all administrative staff, supporting staff development, providing guidance and direction, ensuring staff are up to date with mandatory training.
- Completing staff appraisals as required.
- Identifying and delivering team training where required.
- Compiling administration staff rotas.
- Reviewing and updating all administrative and reception policies and procedures as required.
- Support the management team in the compilation of practice reports and the practice development plan.
- Developing, implementing and embedding efficient office processes and procedures to adhere to extant legislation.
- Acting as a focal point for the practice managing requests from external organisations such as the local police, solicitors, DVLA and other agencies.
- Coordinating the provision of temporary administrative and reception staff ensuring sufficient cover is provided for periods of leave and other staff absences.
- Updating the appointment system to reflect leave and other approved absences.
- Providing initial guidance and advice to patients who wish to verbally complain.
- Managing all deliveries to the practice, ensuring adherence to the cold chain policy as necessary.
About the Candidate
If you are a well organised person, who thrives in a busy working environment where no two days are the same, we'd love to hear from you. We would particularly welcome applications from individuals who are:- Experienced administrators, with excellent IT and typing skills;
- Adaptable and friendly, with strong administration, time management and organisational skills;
- Excellent communicators able to work in a confidential and discreet manner;
- Able to "think on their feet" in a busy working environment;
- Experienced in line management or supervision
- Able to multi-task, work hard and maintain a high level of attention to detail, when under pressure;
- Able to work as part of a multi-disciplinary team, as well as comfortable working independently.
About Us
The Beacon Health Group Partnership operates over three sites. The main site, Danbury Medical Centre is based in the village of Danbury. We have two smaller branch sites which are Mountbatten House Surgery (based in North Springfield) and Moulsham Lodge Surgery (based in central Chelmsford).
The Beacon Health Group is now able to offer our patients a wider variety of services ranging from chronic disease clinics to minor surgery services (performed within the new purpose built Minor Surgery Suite based at Danbury). We also provide Friday extended morning appointments between 7.00am-8.00am, Monday and Wednesday evening appointments between 6.30pm-8.00pm provided by GPs and Nurses.
With our patients at the forefront of every decision made, the Beacon Health Group offers further value to the health of our existing patients an also that of new patients coming to the area.
The benefits of joining our organisation include:
- Access to the NHS Pension
- NHS Benefits – such as discounts at various major brands
- Generous Holiday Entitlement
- Competitive Rates of Pay
- Company Sick Pay Scheme
If you think this opportunity is suitable to you, then please apply as we would love to hear from you.
If you have any questions about the role, please do not hesitate to contact us.
Disclosure and Barring Service Check
Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
