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Administrative Associate

Description

Administrative Associate

Our culture believes in POWERING YOUR POTENTIAL . We provide global opportunities to develop your career, make your community a better place and work with today’s most innovative thinkers to solve the world’s toughest problems.

We believe in flexibility for you to explore your passions while making an impact through meaningful work within our inclusive workforce. That’s what #LifeAtCummins is all about.

We are looking for a talented Administrative Associate to join the Corporate Legal team in London – Paddington.

This is a permanent contract working 37.5 hours per week. Monday – Friday 09:00-17:00 on a hybrid working basis.

Salary is £24,600-30,765 plus benefits

In this role, you will make an impact in the following ways

• Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group.
• Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.Assists with data collection, data entry and report generation on various departmental related activities.
• Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.

Qualifications

To be successful in this role you will need the following:

• Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.
• Experience with invoicing and billing admin support such as checking and submitting invoices for payment, resolving billing and payment queries, helping to manage suppliers
• Be able to act as a contact point for external and internal queries regarding legal invoices and legal team matters.
• The role will also involve some general office administrative/Personal Assistant duties – assisting with Microsoft Office Systems, some diary/calendar management, booking travel and processing expenses using Concur, helping with office meetings and events.
• Experience helping with legal matter management using Legal Tracker (previously known as Serengeti) – opening/closing matters, running reports on legal fees would be an advantage.

Job LAW

Primary Location United Kingdom-England-London-UK, London, Legal Office

Job Type Experienced - Exempt / Office

Recruitment Job Type Office

Job Posting Feb 15, 2023, 12:19:46 PM

Unposting Date Ongoing

Organization Corporate

Req ID: 230001FB