Administrative Assistant - Oral Health Glasgow, Scotland
Job description
Due to the anticipated response to this post it may close before the closing date noted on the advert therefore once you start your application form please complete it immediately
The post holder will provide a comprehensive administration service within the Directorate, providing clerical support to National Health Improvement programmes as well as other services. They will work within clearly defined policies and procedures, e.g. Confidentiality, Data Protection, Health and Safety. After initial induction and on the job training, the post holder will work with little supervision, although guidance and assistance will be available from the team leader and other members of staff on a daily basis. To receive enquiries from staff and members of the public in a polite and helpful manner, and ensure their enquiry is dealt with appropriately and efficiently, respecting confidentiality at all times. To sort, handle and log all internal and external mail and department deliveries as appropriate. Deal with both face-to-face and telephone enquiries from other health service staff , parents and guardians and education staff taking appropriate action within clearly defined protocols. Maintain and update computerised and manual systems including accurate data input. Utilise MS Office software packages for data reporting and storage, including MS Excel, MS Access. Ability to reconcile and investigate data along with formatting data to a reporting standard. Attend departmental meetings, prepare agendas, record minutes and distribute accordingly. Typing of documents, letters and other correspondence as required. You should have an:
- HNC/SVQIII in Secretarial Studies/Business Administration or equivalent experience
- Good written and verbal communication skills
- Good planning, organisational and co-ordination skills
- Ability to work to deadlines with little supervision
Informal Contact: Karen Lindsay, Tel No: 07917521421
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
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