Administrative Assistant/ Marketing Coordinator Manchester, England
Job description
At AECOM, we’re delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.
Here, you will have freedom to grow in a world of opportunity.
AECOM’s UK+I Architecture + Design (A+D) practice is recruiting an administrative assistant/ marketing coordinator to join our growing team.
AECOM is one of the foremost multidisciplinary consultancy providers in the UK and Ireland with many years of skill and experience to support clients throughout the full project lifecycle including design, planning, construction, operation and maintenance. Our aim is to give our clients the benefit of the expertise and resources of a major international and global organisation, delivered through AECOM’s network of local/ regional offices; the focus being on providing our clients bespoke professional services of global excellence.
About AECOM Architecture + Design
Our practice offers a wide range of integrated design services, including architecture, interior design + strategy, urban advisory, landscape architecture, visualisation and specification consulting.
We are a team of circa 370 talented people working as one studio across 10 UK+I office locations. In 2022 we were ranked #15 in the Architects’ Journal ‘AJ100 Survey’ of the largest architectural practices in the UK.
We are built around a strategy to be the most diverse, creative and collaborative design practice in the United Kingdom and Ireland. And we are dedicated to our vision to have a happy and committed team of people who are proud to work for AECOM Architecture + Design.
You will be providing varied and actively engaged support to A+D directors and the wider practice team by coordinating marketing/ communications/ business development initiatives as well as carrying out general administrative activities. The location of the role is flexible but we would prefer candidates to be based in our Manchester office. We support hybrid working and would see the role being office-based at least 2-3 days per week at your nearest key office location.
Responsibilities to include:
- Liaising regularly with A+D directors and discipline/ team leads to capture key practice updates including projects/ milestones/ people/ clients/ awards; coordinating internal and external communication opportunities/ actions.
- Assisting with preparation of presentations, bid documents and marketing/ BD material such as project experience pages and CVs; liaising with Marketing and Bid teams.
- Coordinating preparation of awards submissions and profile-raising material
- Coordinating and booking travel arrangements such as hotels, train tickets and flights
- Organising meeting arrangements (Teams/ remote and in-person)
- Assisting with the organisation and coordination of training activities such as CDP events.
- Assisting HR/ IT and A+D staff with new employee onboarding and inductions
- Aiding project teams with document management tasks such as scanning and archiving; providing support to project leads for project creation and closure.
Skills you will be able to demonstrate:
- Ability to work well both independently and collaboratively as part of a large, diverse team
- Being organised, initiative-taking and efficient, with good attention to detail
- Proficiency with MS Office suite software and Teams
- Excellent interpersonal and communication skills, written and verbal
- Flexibility to respond to ad hoc tasks alongside general responsibilities; ability to multi-task
- Familiarity with systems such as Salesforce would be useful
- An interest in architecture and design and the built environment industry is desirable
Additional Information
With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Join us and let’s get started.
