Administrative Assistant - Gastroenterology Gillingham, England
Job description
Job Title: Administrative Assistant - Gastroenterology
Division: Unplanned & Integrated Care
Band: 2
Salary: £22,383 per annum/pro rata
Interview Date: 13th September
Contract: 15hrs per week across 2 days
We are recruiting for aAdministrative Assistant - Gastroenterology who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
The post holder will work as part of the Administrative & Clerical Team to support the co-ordinators in providing a Typing and Clerical Service to the clinical teams.
The post holder will be involved in the facilitating service improvement to streamline the patient pathway and improve the quality of patient care.
The role will involve working with a range of staff across the entire organisation, but in particular in the Gastroenterology Department.
Our values areBold,Every Person Counts,Sharing and Open andTogether. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved. Our culture and values are what drives the Trust and is the heartbeat of who we are as an organisation.
Our Trust is a great choice for people who want to develop their career in an ambitious environment.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement which will not mean sacrificing time for personal interests or family commitments. We aim to support you to work flexibly in a way that will suit you and us.
All of our substantive & fixed term employees can enjoy a range of staff benefits, a gym, an active health and wellbeing programme, an on-site nursery and a cycle to work scheme.
We are taking positive action to ensure that we can attract, recruit and retain the best talent and would welcome more applicants from under – represented groups to support the Trusts commitment to a diverse, inclusive and an employer of choice workforce.
All staff at Medway comply the Trust’s and the Kent and Medway Safeguarding Board’s policies on safeguarding children, young people and vulnerable adults.
Ensure results/health records are available for clinics
Ensure turnaround of referrals received in post
To be responsible for pulling case notes for clinic, admissions and audit and request lists and following requests by telephone, tracking records to the appropriate location
To be the first point of contact for missing notes, on the day or the day prior to a patient’s attendance
Use case note tracking efficiently within the Department
To provide cover during times of colleagues absence on annual or sick leave
Ensure case notes within the Department are available for clinics/ other departments across the
Trust as required, emptying cupboards in Clinic Area and tracking and delivering notes to transit or wherever requested
File results appropriately in patient notes, in accordance with the Department procedures
Open and distribute the post internally within the Department
Uploading Dictaphones to computers and labelling of clinics correctly to enable clinics to be typed
