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administrative assistant Nottingham, England

WLT Group

Full Time Nottingham, England 25000 - 12.04 GBP ANNUAL Today

Job description

Legal Administration Assistant

Salary: £25,000 per annum

Location: Bristol, BS1 (Advert may say Nottingham but the location is Bristol)

Contract: Permanent, Full time

Shifts: Monday–Friday, 37.5 hours per week

Work model: Onsite

Williams Lea seeks a Legal Administration Assistant to join our team!

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you, and you are just the individual that we are looking for!

Purpose of the role

Williams Lea have a fantastic opportunity to join a growing team in Bristol as a Legal Administration Assistant. This full-time position will require the successful candidate to provide general office administration whilst working closely with the office manager and our client. The support provided to our client will require a high degree of customer service, hands-on direction, initative and daily self-management. This role will encompass a degree of client daily general office assistance and administration with wider support services as required.

Key Responsibilities

Assist with the smooth running of the office and all day-to-day operations
Conserve high communication with the office manager and our client
Assisting with staff security and staff access to the premises
The ability to accurately track all daily duties and tasks
Preparing and drafting outgoing email and letter correspondence
Accurately inputting client billing information and raising month-end reports
Receiving, processing, distributing and externally sending mail items and the arrangement of couriers
Ordering and distribution of stationery supplies to the office
Preparing and collating documents for printing, scanning, and photocopying with a high level of finish whilst maintaining a high level of confidentiality
Management of document archiving in line with the firm’s policy and procedures
Diary management for the office, including booking travel, organizing events, and raising expenses in a timely manner
Answering phone calls in a timely manner and recording accurate telephone attendance notes
Meeting clients and managing on-site meeting rooms and providing hospitality & catering services

Key Skills

Previous administration experience essential, preferably within Legal
Competent with all Microsoft packages
Previous customer service experience
Excellent multi-tasker with a flexible working approach
High attention to detail
Exceptional communication skills and professional approach
Ability to work to deadlines and prioritise workload
Ability to work as part of a team alongside working independently

The Package

Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay. Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis. You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.