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Data Protection Administrator (25 hours per week, Permanent, Monday - Friday)

Location: Hybrid working with Priory House, Durham / Western House, Peterborough as a base

Salary: £21,935 - £27,419 (pro rata) plus a discretionary bonus potential of up to 8% of annual salary

Job Level: D

Reporting to: Data Protection Lead

We want our people to have a great work-life balance and support flexible working in terms of a hybrid model and varying start and finish times in some teams where possible. Please discuss this further with the hiring manager during your interview.

ABOUT US

Wave is a leading national business water retailer helping over 300,000 customers across the UK to benefit from the non-household water market. We’re dedicated to helping businesses lower water use, be more water efficient and reduce costs – all which helped us earn Water Retailer of the Year 2023. Our vision is to be the most customer-focused utility delivering value and efficiency in everything we do, making a positive difference to the environment and society.

The culture at Wave is like nowhere else. We’re committed to a happy, healthy place to work, and have a working environment which supports continuous learning and development, one where people can really flourish. Our people are at the centre of everything we do. Joining us means you’d be part of a team of over 300 people working flexibly across two UK based offices. You’ll find a real focus on employee wellbeing, excellent career opportunities and some great benefits too. We expect great things from you, and we give great things back.

WHAT’S IN IT FOR YOU?

Wealth

• Excellent pension scheme - we will double match your contribution, up to a maximum of 5% employee contribution and 10% from Wave
• Bonus potential
• Perkbox membership with a vast range of perks - high street savings (fashion retailers, supermarkets and restaurants), discounted cinema tickets, travel and holiday discounts and online fitness classes
• Income protection scheme
• Personal accident insurance
• 4x salary Life assurance
• Free onsite parking

Time off

• 24 days holiday rising to 26 (plus bank holidays)
• A day off for your birthday
• Half a day on Christmas Eve and New Year’s Eve
• The option to buy holidays
• 1 day paid volunteering

Wellbeing

• Hybrid/Flexible working
• Healthcare cash back scheme
• Cycle to work scheme
• Christmas parties
• 24/7 Employee Assistance Programme
• Free flu shots

Family Friendly

• Enhanced maternity and paternity pay
• Enhanced shared parental and adoption leave
• Dog friendly offices
• We care about you as an employee and have a range of resources available to both you and your family

THE ROLE IN A NUTSHELL

The Data Protection function is responsible for managing data protection risks and compliance within Wave to comply with our UK GDPR obligations and other legislation and regulations.

We are looking for an enthusiastic, hard-working, and driven individual to join our Data Protection Lead, providing data protection advice, guidance, and administrative support across the business.

The role will suit you if you’re passionate about Data Protection, have a desire to make an impact and provide exceptional support to the business in a fast-paced environment.

WHAT WILL YOUR TYPICAL DAY LOOK LIKE?

• Manage dedicated Data mailboxes and ensure all contact is actioned.
• Manage the administration of actual and suspected breaches of information security and personal data including keeping logs, reporting cases, conducting investigations, identifying recommendations, providing mitigation actions, sharing with line managers and individuals impacted.

• Manage the receipt of information from new suppliers through the use of questionnaires and assessments when onboarding new suppliers to Wave.

• Maintain registers including, international data transfers outside the UK, to ensure the data recipient has appropriate safeguards to transfer data lawfully.
• Conduct various assessments to assess risk including Data Protection Impact Assessments (DPIAs), Legitimate Interests Assessments (LIA) and Transfer Risk Assessments (TRA).
• Provide the Secretariat function to Wave’s internal steering group which supports compliance with Data Protection.
• Ensure Data Protection pages on Wave’s intranet are kept up to date.
• Monitor Data protection training metrics from internal training system as needed.
• Support others by chasing up outstanding data protection actions needed across Wave.
• Support other Data Protection work, as required.
• Continually look for ways to streamline and improve the administration and recording of data protection information to ensure a clear and efficient process.

WHAT DO WE NEED FROM YOU?

• Good administrator with previous administration experience
• Competent in the use of Microsoft products, in particular MS Excel
• Excellent organisational skills
• Excellent communicator – written and verbal
• Excellent time management skills
• Happy to work in a small team as a team player with a can-do attitude
• Able to demonstrate initiative and take ownership.
• Professional with a flexible approach to work
• Ideally educated to A-level or equivalent experience
• Able to demonstrate confidentiality

Please refer to the essential criteria in the job description as this is what you will be shortlisted against.

Wave is committed to making a positive difference to the environment and society in which it operates. If you are excited to join a dynamic growing business which cares about its people, we would love to hear from you.

BE YOURSELF – OUR DIFFERENCES MAKE US STRONGER

Wave is proud to be an inclusive employer and actively encourage applications from all backgrounds. We will take into consideration any adjustments or individual requirements at any stage of your recruitment journey. If you require any additional support related to menopause, neurodiversity, or any other reason, please do let us know by contacting [email protected].

Please ensure you attach your CV and a covering letter so we can get to know more about your skills and experience and why you are suitable for this role. We will not be able to consider applications without a covering letter.

Closing date: 4pm on 10 August 2023

Interviews are planned from 11 September 2023