administrative assistant London, England
Job description
Visual Data is an award-winning multimedia company, with offices throughout Europe, India, and USA. We offer a full range of creative post-production and media distribution services for feature films and television content.
Our services include encoding, transcoding, editing, color correction, digital distribution, media asset management, quality control, subtitling and closed captioning, script creation, audio, tape duplication and conversions, as well as creative postproduction services.
At Visual Data, our biggest differentiator, the thing that sets us apart from every other provider in our industry, is our commitment to service excellence. And we know that it takes people who share that passion to deliver that service. We are an organization made up of unique individuals, who no matter their role, choose every day to do their best and drive success for us all.
We are currently searching for an HR/Office Coordinator in our HR department situated near White City, West London.
Summary:
We are looking for an efficient HR/Office Coordinator to undertake various HR and office administrative duties. You will facilitate daily HR functions like keeping track of employees’ records and supporting the interview process. Your role includes some Front of House duties,
but mainly involves performing tasks with a focus to grow our company’s talent pipeline.
The ideal candidate will have broad knowledge of Human Resources and general administrative responsibilities. Reporting to the Head of HR - UK, the successful candidate will be able to work autonomously, possess a strong attention to detail and accuracy, specifically in data input and processes. Must be able to manage multiple priorities with a sense of pride, ownership, and urgency. Candidates must also be able to maintain an elevated level of confidentiality, handle sensitive subjects and work autonomously. Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department and the wider organization.
- Manage the HR Inbox to ensure queries are quickly resolved.
- Support the recruitment/hiring process by sourcing candidates, performing background checks and telephone screening, assisting in shortlisting, issuing employment contracts etc.
- Prepare/coordinating onboarding & offboarding documentation and assets.
- Prepare HR documentation.
- Responsible for HR system entries/changes.
- Assist line managers in performance management procedures.
- Schedule meetings, interviews, HR events etc.
- Audit employee files, including separating term files.
- Produce and submit HR reports.
- Assist in ad-hoc HR projects.
- Support other departments as required.
- Hybrid working – minimum 3 days in office.
- Serve as back up for front desk reception: receiving deliveries, greeting team etc.
Qualifications / Skills:
- Educated to A ‘level standard and/or equivalent experience.
- Having or working towards a CIPD certification is an advantage.
- 1+ years’ experience as an HR coordinator or relevant human resources/office
- Excellent written and verbal communication skills.
- Excellent organizational and time management skills.
- Knowledge of human resources processes and best practices.
- Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular).
- Experience with HR databases and HRIS systems (e.g., BambooHR).
- Ability to work with ATS software.
- In-depth understanding of sourcing tools, like resume databases and online communities
- Familiarity with social media recruiting.
- Ability to handle data with confidentiality.
- Willing and able to learn, understand, and grow with the business.
- Team-oriented in a highly collaborative environment.
- Able to execute tasks in a high-pressure environment.
- Good problem-solving skills and the ability to multitask and work effectively
Benefits:
- 25 days of annual leave within a full year + bank holidays.
- Birthday Voucher.
- Cycle to Work Scheme.
- Group Life Insurance.
- Income Protection.
- Employee Assistance Programme– YuMatter.
- Health Cash Plan Shopping Discounts and Cash Back are offered to a wide range of
- Aviva Group Pension.
