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Title: Administrative Assistant - Languages & Literature

Hiring Range: $30,000 - $44,668

Pay Band: 2

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.vsu.edu

Recruitment Type: General Public - G

Job Duties

Purpose of Position:

To provide administrative program and office management support to the department chairperson with support to both full-time and adjunct faculty

Job Duties:

Prepares office correspondence, forms, and reports for departmental chair and faculty in accurate and timely fashion.

Monitors budget and compiles reports; uses Banner and eVA to place requests for services, supplies, and equipment; maintains records of expenditures.

Coordinates departmental programs and activities, ensuring faculty access to office space, Banner, and Blackboard; facilitates onboarding of new faculty; orders materials and supplies efficiently.

Minimum Qualifications

Knowledge, Skills, and Abilities Required for Entry:

This position requires strong interpersonal, communication, clerical, and organizational skills.

Mental/Sensory demands: memory, reading, reasoning, logical analyzing, hearing, written and verbal communication (essential).

Emotional demands: fast paced activity, frequent change, intense customer interaction (essential).

Physical demands/activities: light lifting, sitting, and walking (essential); standing, lifting, reaching, bending, climbing, repetitive motion (marginal).

Preferred Qualifications:

Preferred, but Not Required:

Familiarity with the VSU administrative bureaucracy; its forms, norms, and processes; and the broader campus culture a big plus.

Previous experience using Banner and Blackboard.

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (RMS). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration. Faxed or mailed applications will not be accepted.

Contact Information:

Name: Loreley Leabhart

Phone: (804) 524-5083

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.