administrative assistant Atlanta, GA
Job description
Duties
The successful candidate will perform the full range of Administrative Assistant duties.
Such duties include but are not limited to:
- Typing and proofreading documents for grammatical and punctuation correctness and ensure they conform to format, style, and appearance as required by the NRC.
- Editing a variety of technical, scientific, and other government documents and official correspondence in accordance with standards, guidelines, and agency procedures.
- Preparing and reviewing letters, memoranda, reports, staff papers, outgoing correspondence, personnel documents, etc. which may be highly technical and/or classified.
- Maintaining automated tracking or ticket systems for proper handling of controlled correspondence and action items.
- Entering documents into the NRC recordkeeping system, Agency-wide Document Access and Management System, following established policies and procedures.
- Managing appointment calendars for division management and routinely coordinating/adjusting appointment calendars as necessary.
- Making needed arrangements for meetings/conferences and providing background information regarding topics discussed.
- Planning travel itineraries and preparing travel authorization requests and vouchers.
- Directing incoming telephone calls and visitors to the division office.
- Coordinating the submission of time and labor input within the division in the current agency reporting system.
Requirements
Conditions of Employment
- U.S. Citizenship Required
- This is a Drug Testing position.
- Background investigation leading to a clearance is required for new hires.
You must answer ALL job specific vacancy questions for this announcement. Incomplete applications will not be considered.
All information in your resume and responses to the vacancy questions must be true and accurate. Your resume will be used to validate your responses to the vacancy questions. If we are unable to validate your responses, you will not be considered for these positions.
You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.
Qualifications
In order to qualify for this position, you must have at least 4 years of progressively responsible experience, beyond high school, performing a wide range of administrative and secretarial functions such as preparing correspondence, scheduling appointments, arranging travel, etc., one year which must be equivalent the GS/GG-7 grade level in the Federal service.
The ideal candidate should be able to demonstrate the following:
1.) Knowledge of proper grammar, spelling, punctuation, and correspondence procedures;
2.) Ability to work efficiently in handling multiple assignments;
3.) Ability to deal tactfully with various levels of personnel;
4.) Ability to work within a team environment or as a lead administrative assistant; and,
5.) Proficiency in the use of Microsoft Word, Outlook and appointment calendar.
A description of how you possess these skills as well as how you meet the qualifications desired should be addressed in your resume.
To qualify for this position you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector.
SPECIALIZED EXPERIENCE is defined as: Experience that demonstrates thorough knowledge and familiarity with administrative policies and procedures to properly prepare and review outgoing correspondence, make travel arrangements, prepare travel requests and vouchers, complete time and labor cards, arrange meetings, maintain calendars, manage ticket tracking, and perform other general administrative duties. Advanced skills in the use of Microsoft Office365 Applications (Word, Excel, Outlook, etc.) and knowledge of NRC or equivalent time and attendance, recordkeeping and travel systems.
Additional information
The duty location of this position is Atlanta, GA. In general, employees are expected to be in the office at a minimum of 4 days per pay period. Telework schedules are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement, if applicable.
Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement.
The NRC provides reasonable accommodation to applicants with disabilities where appropriate. Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via [email protected]. Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at 240-428-3217.
Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit: http://www.fedshirevets.gov/
Selectee's will be required to complete a "Declaration of Federal Employment", (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation. False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.
A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires. To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver. To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks. If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment. If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance.
The NRC is a zero tolerance agency with respect to illegal drug use. Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.
Selectees are required to serve a trial period to assess their overall fitness and qualifications for continued employment. The trial period for new employees is two years. New employees who are preference eligible veterans serve a one-year trial period.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans; Flexible Spending Account Program for health and dependent care; Dental and Vision Insurance; retirement savings and investment plan similar to 401(k) (Thrift Savings Plan); annual (vacation) and paid sick leave; family friendly leave policies; 11 paid holidays per year; transit benefits. This link provides an overview of the benefits currently offered to Federal employees. https://help.usajobs.gov/index.php/Pay_and_Benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
When the application process is complete, your application will be reviewed to determine if you meet the job requirements. You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements. If you are among the top candidates for this position, your application will be referred to the hiring manager.
Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.
You may preview questions for this vacancy.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans; Flexible Spending Account Program for health and dependent care; Dental and Vision Insurance; retirement savings and investment plan similar to 401(k) (Thrift Savings Plan); annual (vacation) and paid sick leave; family friendly leave policies; 11 paid holidays per year; transit benefits. This link provides an overview of the benefits currently offered to Federal employees. https://help.usajobs.gov/index.php/Pay_and_Benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
List of supplemental material that may be applicable:
NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
Resume Requirements:
1. Job title
2. Name of employer
3. Beginning and ending dates of employment (month/year) format
4. Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
5. Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
6. Series and grade or equivalent (if a federal position).
If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume.
Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.
Please carefully review the list of document descriptions below, to see which documents are required for your application.
If you are a NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.
If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2) and want to be considered under our merit promotion procedures, you MUST submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility. Do not submit award SF-50's. SF-50 forms must be received prior to the closing date of the announcement to receive consideration. Current NRC employees do not need to submit a copy of their most recent SF-50.
If you are a Veteran claiming 5-point Veterans' Preference, you MUST submit a copy of your DD-214 (Member 4 Copy), Certificate of Release or Discharge from Active Duty, or other proof of eligibility. If you are a Veteran claiming 10-point Veterans' Preference, you must submit a SF-15, Application for 10-point Veterans' Preference, plus the proof required by that form. You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/. Veteran's preference documentation MUST be received prior to the closing date in order to receive preference.
Individuals who are eligible for non-competitive appointment under an OPM special appointing authority applying for consideration under a comparable NRC non-competitive appointing authority MUST provide supporting documentation of eligibility prior to the closing date to receive consideration.
All supplemental documents will now be collected electronically and MUST be submitted before the closing date of this vacancy announcement.You have three choices for submitting your supplemental documents:
1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or
2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or
3. Use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
We strongly encourage you to complete your USAJOBS profile before you submit your application for this position.
Please read the entire announcement. Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, including responding to any vacancy questions, you will not be considered for this position.
The NRC requires that applicants submit resumes built using the USAJOBS Resume Builder tool or by uploading your resume from your USAJOBS jobseeker account. The Resume Builder tool is activated upon selecting "Build New Resume" under the "Resumes" section of your USAJOBS account.
Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission.
You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as “significant experience” or “see resume” do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.All information in your resume and responses to the vacancy questions must be true and accurate. Your resume will be used to validate your responses to the vacancy questions. If we are unable to validate your responses, you will not be considered for these positions.
To begin the application process, select the "Apply On-line" button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.
Agency contact information
Sequoia LeBlanc
Address
NUCLEAR REGULATORY COMMISSION
REGION II- ATTN: Human Resources Staff
245 Peachtree Center Ave, NE 1200
Atlanta, Georgia 30303
United StatesNext steps
You may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting “Application Status.” You may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting "Application Status."Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
List of supplemental material that may be applicable:
NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
Resume Requirements:
1. Job title
2. Name of employer
3. Beginning and ending dates of employment (month/year) format
4. Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
5. Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
6. Series and grade or equivalent (if a federal position).
If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume.
Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.
Please carefully review the list of document descriptions below, to see which documents are required for your application.
If you are a NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.
If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2) and want to be considered under our merit promotion procedures, you MUST submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility. Do not submit award SF-50's. SF-50 forms must be received prior to the closing date of the announcement to receive consideration. Current NRC employees do not need to submit a copy of their most recent SF-50.
If you are a Veteran claiming 5-point Veterans' Preference, you MUST submit a copy of your DD-214 (Member 4 Copy), Certificate of Release or Discharge from Active Duty, or other proof of eligibility. If you are a Veteran claiming 10-point Veterans' Preference, you must submit a SF-15, Application for 10-point Veterans' Preference, plus the proof required by that form. You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/. Veteran's preference documentation MUST be received prior to the closing date in order to receive preference.
Individuals who are eligible for non-competitive appointment under an OPM special appointing authority applying for consideration under a comparable NRC non-competitive appointing authority MUST provide supporting documentation of eligibility prior to the closing date to receive consideration.
All supplemental documents will now be collected electronically and MUST be submitted before the closing date of this vacancy announcement.
You have three choices for submitting your supplemental documents:
1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or
2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or
3. Use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
Individuals with disabilities
Federal employees - Competitive service
Current or former competitive service federal employees.
Federal employees - Excepted service
Current excepted service federal employees.
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Military spouses
Native Americans
Native Americans or Alaskan Natives with a tribal affiliation.
National Guard & reserves
Current members, those who want to join or transitioning military members.
Family of overseas employees
Family members of a federal employee or uniformed service member who is or was, working overseas.
Peace Corps & AmeriCorps Vista
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
This announcement is open to all U.S. Citizens. NRC employees are encouraged to apply.
About US Nuclear Regulatory Commission
CEO: Stephen G. Burns
Revenue: Unknown / Non-Applicable
Size: 1001 to 5000 Employees
Type: Government
Website: www.nrc.gov
Year Founded: 1975
