Administrative Assistant Leicester, England
Job description
Band 3
Reports to– General Manager & Quality Manager, Blood Sciences
Base- Your primary base will be LRI; however, you may be required to work
in other designated locations of the Trust as well as your primary
base.
We are looking for an enthusiastic, dedicated, friendly and well-motivated individual who is a good team player, to join the team in the Blood Sciences department.
Previous applicants need not apply
You will be an integral part of the department, providing specialised administrative support to the General Manager, Quality Manager, Quality team and clerical support to the Blood Sciences department as a whole. This demanding role will require post holder to use their full range of administrative skills to ensure an efficient service is provided. The role comprises a wide range of specific duties and requires competence in all Microsoft Office applications.
The general administrative duties will include minute taking, provision of regular quality reports and managing databases. Experience using an electronic Quality management system such as Q-pulse would be advantageous although training will be given.
You will need to be a good team player, with excellent organisational and
communication skills. You need to be able to work on your own initiative and prioritise your work effectively. Under the guidance of the General Manager &Quality Management team you will assist in the delivery of a UKAS compliant service.
This role currently operates from 9:00am-5:00pm Monday to Friday.
This post would suit a graduate or non-graduate with suitable experience and skills.
We will close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:
We focus on what matters most
We treat others how we would like to be treated
We are passionate and creative in our work
We do what we say we are going to do
We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.
- Provide general administration support to the Blood Sciences General Manager, Quality Manager and management team as required.
- Arrange meetings and book rooms as and when required.
- Attend and take minutes of meetings, type and circulate as required.
- Administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records
- Administrative duties associated with the maintenance and update of various databases including the Q Pulse and Datix electronic systems.
- Establish, maintain and update systems / databases for workload data
- Maintain Office information systems including mailing lists as per staff
- Liaise with a variety of staff within Pathology and the Trusts as directed and act as the Blood Sciences point of contact
- Photocopying, filing and letter writing as required.
