administrative assistant Toronto
Job description
Founded in 1964, Thorsteinssons LLP has grown into Canada’s pre-eminent law firm dealing exclusively with tax matters. With offices in Vancouver and Toronto, Thorsteinssons is Canada’s largest firm specializing in taxation and our lawyers are consistently recognized as leading tax practitioners in Canada and around the world.
While achieving a high level of professionalism and client service, the success of Thorsteinssons is based on a respectful and supportive environment. With a foundation of support, our team is motivated to strive for success through innovative contributions to the legal profession, firm culture, and the community.
We are currently seeking a highly motivated and team orientated Legal Assistant to join our team as soon as possible.
General Summary
Working under the direction of assigned lawyers, provides legal administrative assistance.
Essential Duties and Responsibilities
- All assistant functions relating to document production, including dicta-typing and typing from written notes;
- Maintain established filing systems including BFs;
- Assist with file preparation and management;
- Type and revise contracts and agreements;
- Organize and assemble document books;
- Become familiar with files, clients and key contacts in order to prioritize incoming calls;
- Liaise with assistants and other lawyers on file progress;
- Prepare, serve and file documents at various Courts;
- Proof-read (documents, letters, memos, etc.);
- Enter timesheets and co-ordinate billing cycle;
- Provide general administrative support to lawyer;
- Organize flights and hotel accommodations; and
- Complete other duties as required.
Knowledge, Skills and Abilities Required
- Knowledge of and familiarity with various legal precedents and procedures;
- Ability to remain productive within a time-sensitive and fast-paced environment;
- Excellent organizational and time management abilities;
- Ability to prioritize and handle multiple tasks in a demanding work environment;
- Capable of interpreting instructions and preparing required documentation;
- Excellent communication and interpersonal skills required for effective communication with staff and lawyers;
- Must be accurate and detail-oriented;
- Proficient at proof-reading;
- Ability to manage large case files;
- Ability to exercise strong initiative, judgment and confidentiality;
- Dedicated to providing quality service to clients to consistently meet and exceed expectations;
- Advanced PC Skills with Microsoft Office Suite (Word, Excel, PowerPoint, etc.);
- Strong word processing and overall technical abilities.
Education and Experience Preferred
- 2-5+ years of experience as a legal assistant with at least 1+ years recent experience in a corporate environment or litigation is preferred; and
- Formal Legal Administrative Assistant or Paralegal/Law Clerk education and training an asset.
Qualified candidates are invited to forward a covering letter and resume in PDF format. Please indicate the position you are applying for in the reference line of your email and cover letter.
We thank all candidates for their interest; however only those selected for an interview will be contacted. No telephone calls or agencies please.
Job Types: Full-time, Permanent
Salary: $43,915.00-$72,270.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Application deadline: 2023-05-31
Expected start date: 2023-06-05
