Administrative Assistant Goole, England
Job description
Job Description
Job Title: Administrative Assistant
Pay Grade: Grade CD (point 3 -6)
£8,770 - £9,161 (actual salary)
Permanent, Term Time only plus 5 training days
Responsible to: Executive Headteacher
Job Purpose: To provide Reception/Administration support service to the School and
Headteacher to support and enhance the educational provision it provides.
Job Context: Works within the busy environment of the school office, managing the Reception for the school, providing an administrative, reprographics, and reception service, where excellent organisational skills are essential to cope with the demands of having to deal with a variety of tasks.
The STAR MAT is committed to safeguarding and promoting the welfare of our children. We have a robust safeguarding policy and all staff receive training relevant to their role at induction and throughout employment. We expect all staff and volunteers to share this commitment. This post is subject to a satisfactory enhanced Disclosure and Barring Service criminal records check for work with children. All staff participate in the STAR MAT’s performance management scheme.
ACCOUNTABILITIES / MAIN RESPONSIBILITIES
Operational Issues Deal with all Reception duties, answer all external calls and deal with parent/pupil enquiries
- File, sort and index paperwork, including incoming and outgoing post, transmit documents and photocopy.
- Compile standard letters, documents, orders and lists as directed by the
Headteacher.
- Assist with reprographics as required.
- Undertake simple financial tasks as directed by SBM.
- Input transactions onto SAGE financial management system, as directed by SBM.
- Maintain and update all necessary records using manual and computerised systems and check entries.
- Assist in the collation of materials, eg. school brochures
- Maintain a diary of appointments and activities for the school
- Support and respond to enquiries and concerns raised by parents, children or staff and redirect the stakeholders as appropriate to members of the staff team for specialist support.
Communications Undertake reception duties; act as first point of contact in response to telephone and face to face enquiries.
- Communicate effectively with other staff, visitors, children and their families/carers.
- Attend staff meetings and training days by agreement with the Headteacher.
- Support the administration of promoting the school through, for example, the school website, social media, press and advertising
Resource ● Place stationery orders as instructed by SBM/Headteacher management ● Ensure organisation of resource orders received into school
● Participate in training and other learning activities and performance development as required
● Highlight additional training and supervision needed to build on your skills and knowledge
Safeguarding and *Know about data protection issues in the context of your role
Promoting the Welfare * Maintain confidentiality as appropriate of Children/Young *Be responsible for promoting and safeguarding the welfare of children and
People young people in line with policy and legislation, raising concerns as appropriate.*
Systems and *Be aware that different types of information exist (for example confidential
Information information, personal data and sensitive personal data), and appreciate the implications of those differences*
- Share information appropriately – in writing, by telephone, electronically and in person.
Data Protection ● To comply with the MAT policies and supporting documentation in relation to Information Governance, this includes Data Protection, Information
Security and Confidentiality.
Health and Safety ● Be aware of and implement your health and safety responsibilities as an employee and where appropriate, any additional specialist or managerial health and safety responsibilities as defined in the Health &
Safety Policy and Procedure.
Equalities ● Within own area of responsibility work in accordance with the aims of the
Equality policy, treating people with respect for their diversity, culture and values
● The STAR MAT is committed to equality and to making fair and equitable treatment an integral part of everything we do. The Trust is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. The post is subject to a successful DBS check and pre-employment checks will be undertaken before an appointment is confirmed.
Flexibility ● The STAR MAT provides front line services, which recognises the need to respond flexibly to changing demands and circumstances.
● All staff are required to comply with MAT Policies and Procedures.
Customer Service The STAR MAT requires a commitment to equity of access and outcomes, this will include due regard to equality, diversity, dignity, respect and human rights and working with others to keep vulnerable people safe from abuse and mistreatment.
- The STAR MAT requires that staff offer the best level of service to their customers and behave in a way that gives them confidence. Customers will be treated as individuals, with respect for their diversity, culture and values.
Date of Issue May 2023
This job description is not your contract of employment, or any part of it. It has been prepared only for the purpose of school organisation and may change either as your contract changes or as the organisation of the school is changed. Whilst this job outline provides a summary of the post, it is not a comprehensive list or description and the job will evolve to meet changing circumstances. Such changes would be commensurate with the grading and conditions of service of the post and would be subject to discussion and consultation. All staff are required to comply with the school's policies, procedures and ethos.
Elements of the Job Description may be re-negotiated at the request of either party and with the agreement of both. The post holder may, in addition, be asked to carry out other reasonable duties within the MAT, (which could involve working at other schools), as may be required for the benefit of the school and the students’ education and well-being.
In relation to Data Protection, Information Security and Confidentiality, all staff are required to comply with the school's policies and supporting documentation in respect of these issues.
Person Specification:
Essential upon appointment Desirable on appointment
Knowledge
● Knowledge of administration and office systems ● Knowledge of school administration systems
● Knowledge of Child Protection and Health &
Safety legislations and procedures
Experience
● Clerical or administrative experience
● Experience of working with Microsoft Office ● Cash handling experience
Occupational Skills
● Computer literate
● Excellent interpersonal and communication skills
● Good numeracy and literacy skills
● A good sense of judgement
● Ability to work to deadlines
Qualifications
● Literacy & numeracy qualification e.g. Level 2 ● Appropriate first aid training (Dependent on qualification or equivalent the schools needs - insert as appropriate)
● CLAIT Plus, ECDL or Level 2 Word
Processing
Personal Qualities
● Attention to detail, neatness and accuracy
● Organisational skills
● Ability to work independently or successfully in a team
● Confidentiality
Other Requirements
● To be committed to the STARMAT’s policies and ethos.
● To be committed to Continual Professional
Development.
● Motivation to work with children and young people.
● Ability to form and maintain appropriate relationships and personal boundaries with children and young people.
● Enhanced DBS clearance required
Job Types: Part-time, Permanent
Part-time hours: 18 per week
Salary: £8,770.00-£9,161.00 per year
Benefits:
- Cycle to work scheme
- Employee discount
- Free parking
- Sick pay
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Goole, DN14 0NY: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
- Customer service (preferred)
- Administrative experience (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Expected start date: 04/09/2023
