Administrative Assistant Manchester, England
Job description
Executive Assistant, International CFO Office, Associate Level
Bring your ideas. Make history.
BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world's top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the “bank of banks” - 97% of the world’s top banks work with us as we lead and serve our customers into the new era of digital.
With over 238 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn. Today, we’re approximately 50,000 employees across 35 countries with a culture that empowers you to grow, take risks, experiment and be yourself. This is what #LifeAtBNYMellon is all about.
We’re seeking a future team member for the role of Executive Assistant for the International CFO Office at the Associate level
In this role, you’ll make an impact in the following ways:
- Maintain the diary, track meetings, alert of any clashes
- Manage travel in advance and reconcile expenses
- Review International CFO emails to identify key tasks, new meetings / check meeting papers prior to meeting to ensure the actions have been completed
- Maintain Professional Development and Activity Spreadsheets for CFO
- To organise logistics for multiple locations and slides for the Town Hall meeting for EMEA and APAC
- To assist Senior Directors with their travel itinerary whilst in the UK
- Maintain SMR Sharepoint site and support the CAO with SMCR compliance for International Finance
- Work with the India team with support for producing the Quarterly Business Review Packs
- Support the Finance Team with editing various presentations for Steering Committees and other Senior Manager forums in the production of high quality presentations using the latest branding and layouts. Proactive follow up of changes to ensure deadlines are adhered to.
- Managing incoming telephone calls, dealing where possible, taking comprehensive telephone messages and highlighting urgent matters to the appropriate member of the team
- Managing incoming mail in a timely manner, prioritising and highlighting urgent matters and dealing where possible via the online post portal
- Assist with arranging the KPMG Conference annually
- Co-ordinate team status reports add hoc when required
- Have an active presence in the EBRG’s / London Employee Forum
In addition you will be expected to
- Comply with all corporate policies and procedures within the department
- Alert management immediately of any significant changes to business risks and internal controls effectiveness
- Notify management and/or Compliance immediately of any regulatory breach
- Comply with health and safety policies and procedures operating within the business
- Support for events organised by the team (invitation management, name badge production etc.)
To be successful in this role, we’re seeking the following:
- Expert in Microsoft Office in particular Word and PowerPoint
- Ability to work under pressure and to tight deadlines
- Excellent attention to detail
- Highly organised
- Confident, assertive and the ability to effectively organise others
- Strong communication skills, both verbal and written
- Self motivated and proactive
- Flexible in order to meet the demands of the changing environment
At BNY Mellon, our inclusive culture speaks for itself. Here’s a few of our awards:
- Fortune World’s Most Admired Companies & Top 20 for Diversity and Inclusion
- Bloomberg’s Gender Equality Index (GEI)
- Human Rights Campaign Foundation, 100% score Corporate Equality Index
- Best Places to Work for Disability Inclusion , Disability: IN – 100% score
- 100 Best Workplaces for Innovators, Fast Company
- CDP’s Climate Change ‘A List’
Our Benefits:
BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves that can support you and your family through moments that matter. BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans.
Our ambition is to build the best global team – one that is representative and inclusive of the diverse talent, clients and communities we work with and serve – and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.
